Agenda Information Sheet
DEPARTMENT: Fleet Services
CM/ ACM: Howard Martin
Date: September 12, 2016
SUBJECT
Title
Consider recommending the City Council adopt an ordinance of the City of Denton authorizing the City Manager or his designee to execute a contract through the Buyboard Cooperative Purchasing Network for the acquisition of one (1) 2014 Elgin model Broom Badger street sweeper for the City of Denton Solid Waste Department; and providing an effective date (File 6225-awarded to Kinloch Equipment & Supply, Inc. in the amount of $169,000).
Body
BACKGROUND
This item is an addition for the Solid Waste Department and will be used to maintain their roads. The unit that staff is recommending is a demo model with 11,945 miles currently. The equipment will have the same warranty as a new unit. Staff is recommending the purchase of the demo equipment due to the $17,749 savings over the newer Elgin model without a customer supplied chassis. Including the cost of the chassis the price difference between a new unit would exceed $60,000. The equipment is also immediately available so there will be no order lead time. The street sweeper will be purchased through the Buyboard Cooperative Purchasing Network Contract# 420-13.
Quotes were obtained from two (2) cooperative contract vendors. Bids on demo models with up to 15,000 miles were requested and BTE Body Company, Inc. responded with a comparable unit that is $44,175 more expensive than the staff recommendation (Exhibit 2).
RECOMMENDATION
Award the purchase of one (1) Elgin model Broom Badger to Kinloch Equipment & Supply, Inc in the amount of $169,000.
ESTIMATED SCHEDULE OF PROJECT
The purchase and delivery the street sweeper will occur within 30 days of purchase order issuance.
PRIOR ACTION/REVIEW (Council, Boards, Commissions)
This item was approved for purchase in the FY2015-2016 budget.
FISCAL INFORMATION
The street sweeper (Fleet ID#SW1686) will be funded from Solid Waste Department operating ac...
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