AGENDA INFORMATION SHEET
DEPARTMENT: Materials Management
ACM: Bryan Langley
AGENDA DATE: May 23, 2017
SUBJECT
Title
Consider adoption of an ordinance accepting competitive proposals and awarding a three (3) year contract for the supply of hot mix asphalt concrete and the installation of asphalt for the City of Denton Street Department; providing for the expenditure of funds therefor; and providing an effective date (RFP 6386-awarded to Jagoe-Public Company, in the three (3) year not-to-exceed amount of $20,000,000 for Sections A and C and The Lane Construction Corporation in the three (3) year not-to-exceed amount of $9,000,000 for Sections B and D for a three (3) year total not-to-exceed amount of $29,000,000).
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RFP INFORMATION
This RFP is for an annual contract to supply hot mix asphalt concrete and specialized equipment for installation services as needed. This contract is utilized in the construction, renovation, and maintenance of City streets. The contract allows for delivery of asphalt to the jobsite, pickup of asphalt using City trucks at the plant. In addition, give access to a price per ton for equipment and operations or installation of the asphalt at the direction of the Streets Division. A list of the major Capital Improvement Plan and Bond projects is included as Exhibit 1.
The Dallas/Ft.Worth area is experiencing a major increase in economic growth and highway construction. This has put a strain on the availability of materials and labor causing the unit price to increase for asphalt, concrete and building materials. As a result, it is in the best interest of the City to secure a unit cost on an annual basis.
Requests for Proposals were sent to ninety-eight (98) prospective suppliers of this item. In addition, specifications were placed on the Materials Management website for prospective suppliers to download and advertised in the local newspaper. Four (4) proposals were received. The proposals were evaluated based upon publi...
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