AGENDA INFORMATION SHEET
DEPARTMENT: Materials Management
ACM: Bryan Langley
AGENDA DATE: March 7, 2017
SUBJECT
Title
Consider adoption of an ordinance accepting competitive bids and awarding a public works contract for the repair of the north bound lanes of Colorado Boulevard from Mayhill Road to Loop 288; providing for the expenditure of funds therefor; and providing an effective date (RFP 5241-awarded to Floyd Smith Concrete, Inc., in the not-to-exceed amount of $616,013.46).
Body
FILE INFORMATION
The Street Department is responsible for the maintenance of City streets and sidewalks. The Street Maintenance Program not only addresses street reconstruction but also preventative maintenance. The preventative maintenance techniques used to preserve concrete streets are crack seal, foam jacking, and replacing sections of concrete pavement. The contractor has already replaced failed or failing sections of concrete pavement on southbound lanes (Phase 1) of Colorado Boulevard reaching the $250,000 threshold.
After inspecting the north bound lanes (Phase 2) it was determined that additional sections of pavement need to be replaced in order to keep the street in good drivable condition (Map-Exhibit 1). Staff received a quote for the requested work (Phase 2) from Floyd Smith Concrete, Inc. The attached quote is based on the unit costs contained within City of Denton Contract #5241 (Exhibit 2), a multi-year contract previously awarded by the Denton City Council. The cost proposal for the Phase 2 is $560,012.24 with a staff recommendation of an additional 10% in contingency funds in the amount of $56,001.22 for any unanticipated work or materials that may need to performed, for a total not-to-exceed amount of $616,013.46.
Contract 5241 is an annual contract (IDIQ - Indefinite Delivery, Indefinite Quantity), awarded to Floyd Smith Concrete, Inc., Denton, Texas, that provides miscellaneous concrete related repair and is also used for small construction projects (Exhibit 3). The award of this contract requires any project exceeding $250,000, or more must be approved by City Council, individually. This contract is utilized by all field crews for concrete repairs, curb/gutter work, ADA ramps, sidewalk replacement, driveway repairs, culvert head walls, inlet rebuild, etc. Prices include all cleanup work, safety barricading, materials, and supervision. Projects that exceed $250,000 are required to have separate Payment and Performance Bonds. In addition, these projects are required to be submitted to Council for individual review and approval.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
RFP 5241 was originally awarded by Council on September 17, 2013 and has been extended through September 17, 2017.
RECOMMENDATION
Approve the award of a contract for the repair of north bound lanes Colorado Boulevard with Floyd Smith Concrete, Inc. in the amount of $616,013.46.
PRINCIPAL PLACE OF BUSINESS
Floyd Smith Concrete, Inc.
Denton, TX
ESTIMATED SCHEDULE OF PROJECT
This project will begin upon Council approval and is estimated to be completed within 120 days.
FISCAL INFORMATION
This item will be funded from the City Council approved budget for the repair of the northbound lanes of Colorado Boulevard Project for Fiscal Year 2016-2017, Street Improvement Capital Fund account 285801.6576.0002. Requisition #133288 has been entered in the Purchasing software system.
STRATEGIC PLAN RELATIONSHIP
The City of Denton’s Strategic Plan is an action-oriented road map that will help the City achieve its vision. The foundation for the plan is the five long-term Key Focus Areas (KFA): Organizational Excellence; Public Infrastructure; Economic Development; Safe, Livable, and Family-Friendly Community; and Sustainability and Environmental Stewardship. While individual items may support multiple KFAs, this specific City Council agenda item contributes most directly to the following KFA and goal:
Related Key Focus Area: Public Infrastructure
Related Goal: 2.1 Optimize resources to improve quality of City Roadways
EXHIBITS
Exhibit 1: Project Location Map
Exhibit 2: Proposal from Floyd Smith Concrete, Inc.
Exhibit 3: Original Contract
Exhibit 4: Ordinance
Respectfully submitted:
Ethan Cox, 349-7421
Customer Service Manager
For information concerning this acquisition, contact: Keith Gabbard at 349-7144.