AGENDA INFORMATION SHEET
DEPARTMENT: Materials Management
DCM: Bryan Langley
AGENDA DATE October 9, 2017
SUBJECT
Title
Consider recommending adoption of an ordinance of the City of Denton, Texas providing for, authorizing, and approving three (3) year metering software and handheld hardware maintenance for continued vendor support and upgrades for the Meter Data Management System (MDMS) for Denton Municipal Electric Department, which is essential to ensure availability of upgrades, software fixes, and access to knowledge and support resources. Itron, Inc. is the sole-source vendor for continued upgrade, support and maintenance for Itron software and hardware. Therefore this system is available from only one source and in accordance with Texas Local Government Code 252.022, provides that procurement of commodities and services that are available from one source are exempt from competitive bidding; and if over $50,000 shall be awarded by the governing body; and providing an effective date (File 2770 awarded to Itron, Inc. in the three (3) year not-to-exceed amount of $222,755.97).
Body
RFP INFORMATION
The City of Denton Municipal Electric Metering Department uses the MDMS software to manage and store the meter data for billing AMI meters as well as interval data for reporting, analysis, and trending purposes. In addition, Denton Municipal Electric Department uses the Itron handheld devices and software metering system (MVRS and MV-90) on a daily basis to read and manage meters that are manually read such as water meters or for customers that opt out of the Electric Automated Metering Infrastructure (AMI) meters. This also includes pulling data from ERCOT meters, and pulling data from large customer meter accounts such as Peterbilt. The Itron software and handheld hardware devices have been in place since the late 1990’s and the MDMS has been utilized since 2010.
Three years of annual maintenance for the Itron product line is approximately $147,755.97 with a one-time upgrade for an ABE interface integration (to facilitate Time of Use billing) for $75,000 which includes licensing and installation expenses.
It is essential for the City of Denton to keep current maintenance with the software vendor in order to ensure availability of upgrades, software fixes, and access to knowledge and support resources. The Technology Services department could not identify any local vendors that could provide software maintenance for this application. Therefore, procuring this maintenance from the above vendor is the best value for the City of Denton.
Itron is the sole-source vendor for continued upgrade, support and maintenance for Itron software and hardware. Section 252.022 of the Local Government Code provides that procurement of commodities and services that are exempt from competitive bidding, if over $50,000, shall be awarded by the governing body.
RECOMMENDATION
|
Itron |
Year 1 |
Year 2 (7%) |
Year 3 (7%) |
|
Radios/MVRS Software |
$12,392.18 |
$13,259.63 |
$14,187.81 |
|
MV-90 Software |
$10,579.64 |
$11,320.21 |
$12,112.63 |
|
EE MDM Software |
$15,522.68 |
$16,609.27 |
$17,771.92 |
|
Contingency for new equipment |
$8,000.00 |
$8,000.00 |
$8,000.00 |
|
Total |
$46,494.50 |
$49,189.11 |
$52,072.36 |
|
On Time Upgrade |
|
$75,000 |
|
|
Grand Total $222,755.97 |
|
|
|
Technology Services recommends awarding to Itron, Inc. for meter software and handheld hardware maintenance and ABE module for a three (3) year not-to-exceed amount of $222,755.97.
PRINCIPAL PLACE OF BUSINESS
Itron, Inc.
Liberty Lake, WA 99019
ESTIMATED SCHEDULE OF PROJECT
Oct 1, 2017 through October 31, 2020.
FISCAL INFORMATION
Funding is budgeted in Technology Services operating account number 830900.6504 starting October 1, 2017.
STRATEGIC PLAN RELATIONSHIP
The City of Denton’s Strategic Plan is an action-oriented road map that will help the City achieve its vision. The foundation for the plan is the five long-term Key Focus Areas (KFA): Organizational Excellence; Public Infrastructure; Economic Development; Safe, Livable, and Family-Friendly Community; and Sustainability and Environmental Stewardship. While individual items may support multiple KFAs, this specific City Council agenda item contributes most directly to the following KFA and goal:
Related Key Focus Area: Public Infrastructure
Related Goal: 1.5 Utilize technology to enhance efficiency and productivity
EXHIBITS
1. Quotes
2. Sole Source Letter
Respectfully submitted:
Melissa Kraft, 349-7823
Chief Technology Officer