AGENDA INFORMATION SHEET
DEPARTMENT: Denton Municipal Electric
CM/ DCM/ ACM: Bryan Langley
DATE: September 11, 2017
SUBJECT
Title
Consider recommending adoption of an ordinance of the City of Denton approving a uniform emergency aid agreement for the provisions of aid by Denton Municipal Electric to other electric utilities in times of weather or natural disaster related emergencies; authorizing the city manager, or designee to execute the aid agreement as needed and provide notification to Council and Public Utilities Board; authorizing the expenditure of funds therefor; and providing an effective date.
Body
BACKGROUND
In an effort to streamline response to requests for mutual aid, Denton Municipal Electric (DME) has created a uniform mutual aid agreement (Exhibit 1). Adoption of this ordinance approves the use of the agreement as it is written and would enable the city manager to execute the agreement, when necessary, with notifications to the City Council and Public Utilities Board (PUB) within twenty-four (24) hours.
The City of Denton has historically assisted other electric utilities in times of emergency. Having this agreement approved would provide a uniform and manageable way to dispatch resources, receive reimbursement, and better define obligations of both parties.
Participation in a mutual aid agreement would be voluntary and at the sole discretion of the City. Once a request is received, a determination would be made if resources are available to assist. If there is the ability to assist, the agreement would be signed and resources dispatched with a notification to the City Council and PUB to follow.
Upon signing the agreement, the other party agrees to reimburse the City for staff, materials, equipment, and incidentals within thirty (30) days of receipt of invoice. A listing of reimbursable costs and charges is outlined in the proposed agreement under section 3.2.
RECOMMENDATION
Staff recommends approval of the ordinance.
PRIOR ACTION/REVIEW (Council, Boards, Commissions)
This item will be considered by the City Council on September 12, 2017.
FISCAL INFORMATION
In the event that an agreement is executed, the City of Denton would be responsible for the initial cost of staff, materials, equipment, and incidentals related to providing the emergency assistance, with reimbursement by the other party within thirty (30) days of receiving a written invoice from the City.
STRATEGIC PLAN RELATIONSHIP
The City of Denton’s Strategic Plan is an action-oriented road map that will help the City achieve its vision. The foundation for the plan is the five long-term Key Focus Areas (KFA): Organizational Excellence; Public Infrastructure; Economic Development; Safe, Livable, and Family-Friendly Community; and Sustainability and Environmental Stewardship. While individual items may support multiple KFAs, this specific City Council agenda item contributes most directly to the following KFA and goal:
Related Key Focus Area: Organizational Excellence
Related Goal: 1.6 Collaborate with local, regional, state, and federal partners
EXHIBITS
1. Ordinance and Agreement
Respectfully submitted:
Bryan Langley
Deputy City Manager