Agenda Information Sheet
DEPARTMENT: Finance
DCM: Bryan Langley
Date: August 22, 2017
SUBJECT
Title
Receive a report, hold a discussion and provide direction regarding the Hotel Occupancy Tax Program Year 2018 for FY 2017-18.
Body
BACKGROUND
During the July 21, 2017 meeting the committee reviewed all budget requests recommending a 3% increase in funding for the majority of recipients except for those that requested a lower amount. Additional exceptions include Public Art that is set at 2.4% of projected revenues, the O'Reilly Hospitality 380 Rebate Agreement and the one-time expenditures for this Program Year 2018.
The committee requested clarification on the following items.
(1) Committee Request:
Provide legal opinion if the Denton Parks and Recreation's application for both the North Lakes and Denia softball field enhancements qualify under statute 351.101 (a) (7) (C).
Staff Response:
Legal department sent an email to Committee on August 3, 2017.
(2) Committee Request:
Provide definition of "bid and servicing fees" in the budget request from the Denton Convention and Visitors Bureau.
Staff Response:
The Bid Fees line item represents a budget line to cover the commitments required of bidding cities competing to host a meeting or convention. Part of the bid is a commitment that the bidding city will host/sponsor a significant aspect of the convention the year prior to its being held in their respective city- should that bidding city win.
Some groups actually require cash bid fees. This is especially true in the sports market. When this is the case, the cash - which may be any amount: $500 for a little league tournament to $10,000 for a fishing tournament or bowling tournament for instance. That is why the line item with cash in our budget allocated for bids is so important.
Finally, there is almost always CVB staff travel involved in physically presenting the bid, another expense that impacts the CVB budget.
Servicing Line Items are...
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