Agenda Information Sheet
DEPARTMENT: Capital Projects
CM/ ACM: Mario Canizares
Date: July 10, 2017
SUBJECT
Title
Consider recommending adoption of an ordinance of the City of Denton, Texas, authorizing the City Manager, or his designee, to execute an Advanced Funding Agreement, in a form substantially similar as attached hereto as Exhibit 1 and in the approximate amount of $2,824,714.59 (amount to be finalized after bids are opened), by and between the State of Texas, acting through the Texas Department of Transportation (the "State") and the City of Denton (the "City"), regarding water and wastewater utility improvements associated with the FM 2181 roadway widening project, located between FM 2499 and Lillian Miller Parkway and within the City of Denton.
Body
BACKGROUND
The FM 2181 (Teasley Lane) road widening project requires the City of Denton to relocate several existing water and wastewater utility lines which are in conflict with the proposed roadway improvements. Through an Advanced Funding Agreement, the State provides a way for utility operators to have their relocation work incorporated into the scope of a State project so that the work is performed under the supervision and coordination of the State's construction contractor. The City has elected to utilize this type of agreement for the FM 2181 project so as to allow the State to bid the contract during the 2017 Fiscal Year.
The Agreement sets out the terms and conditions for payment by the City to the State for the utility relocation portion of the work. The City will pay the State a one-time lump sum based upon the non-reimbursable portion of the utility bid items received by the State through its bidding process. Percentages for reimbursable versus non-reimbursable work have already been established and agreed to by the City and the State. For the FM 2181 project, the reimbursement percentage for Water is 81% while the reimbursement percentage for Wastewater is 12%.
The lump sum payment...
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