AGENDA INFORMATION SHEET
DEPARTMENT: Materials Management
ACM: Bryan Langley
AGENDA DATE: May 23, 2017
SUBJECT
Title
Consider adoption of an ordinance of the City of Denton, Texas, authorizing the approval of a Sixth Amendment to a contract with Oriental Building Services, Inc., for the supply of janitorial services, along with Amendments 1-5, which was originally approved on November 19, 2013, in the amount of $1,743,714, in order to extend the term of the contract to September 30, 2017 and provide an additional expenditure of funds for that purpose, pursuant to the change order provisions of the Tex. Loc. Gov't Code Sec. 252.048; and providing an effective date. (RFP 5317-providing for an additional expenditure amount of $250,000, for a total contract award of $1,993,714).
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BACKGROUND
RFP 5317 was originally awarded by Council on November 19, 2013 as a three (3) year contract, with two options to extend, in the estimated amount of $1,743,714 (Exhibit 1). This contract is for the supply of janitorial services to City of Denton facilities. The current contract expired on December 31, 2016, but has been extended through May 19, 2017.
In March 2016, the Materials Management Department issued RFP 6074 for a new contract for the supply of janitorial services in order to have a new janitorial services contract in place before the expiration of contract 5317. The solicitation was emailed to 234 suppliers and placed on the website for download. Staff contacted numerous local sources to ensure receipt of the RFP. Fifteen (15) responses were received. The proposed pricing was higher than the current vendor, and over the budget. A new RFP will be drafted modifying the scope and the method of measurement, which will align more closely with industry standards.
This Sixth Amendment will extend the current contract through September 30, 2017 and will add $250,000 to the total contract value. This will provide the time necessary to issue a new Request for...
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