AGENDA INFORMATION SHEET
DEPARTMENT: Materials Management
ACM: Bryan Langley
AGENDA DATE: May 23, 2017
SUBJECT
Title
Consider adoption of an ordinance of the City of Denton authorizing the City Manager or his designee to execute a contract through the Buy Board Cooperative Purchasing Network for Komatsu equipment repair services for the City of Denton Fleet Services department; and providing an effective date (File 6437-awarded to Kirby-Smith Machinery in the three (3) year not-to-exceed amount of $380,000).
Body
FILE INFORMATION
This item is for outside contracted repair work for City of Denton Komatsu fleet equipment. The City of Denton has purchased Komatsu model construction equipment for extensive use by the Water, Solid Waste, and Electric departments since 2010. There are currently 17 Komatsus in the City of Denton fleet. The Fleet Services department has fifteen (15) mechanics that work on the smaller Komatsu machinery and one (1) full time heavy equipment technician for the larger pieces but some maintenance and repairs require specialized services that can only be performed by an authorized Komatsu repair facility. These services include all warranty work in which travel time is not covered, internal engine repairs, and repairs that are not suitable to be done in the field. Due to the steady growth of the City, Fleet Services staff estimates that outside repairs will increase as more services are required and much of the equipment is reaching the end of the warranty period. Therefore, staff is recommending approval of a funding amount not-to-exceed $380,000 for a three (3) year period.
Kirby-Smith Machinery is the authorized Komatsu repair vendor for this area and provides repair services through Buy Board Purchasing Network Contract# 515-16 (Exhibit 2). Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and meets the statutory requirements of Texas Local Government Code 271.102.
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