AGENDA INFORMATION SHEET
DEPARTMENT: Materials Management
DCM: Bryan Langley
AGENDA DATE: May 2, 2017
SUBJECT
Title
Consider adoption of an ordinance accepting competitive proposals and awarding a five (5) year contract for Tennis Instructor Services for the City of Denton Parks Department; providing for the expenditure of funds therefor; and providing an effective date (RFP 6343-Tennis Instructor for City of Denton awarded to Gray Event Management LLC, dba Bad Dawg Tennis in the five (5) year not-to-exceed amount of $750,000).
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RFP INFORMATION
This RFP is for a third party contractor to provide administration of tennis camps, classes, leagues, mixers, tournaments, private lessons, special events and other tennis programs.
Request for Proposals (RFP) were sent to 136 prospective suppliers. In addition, notice was advertised in the local newspaper, and the specifications were placed on the City of Denton Materials Management website for prospective suppliers to download. One (1) proposal meeting specification was received from Gray Events Management LLC, dba Bad Dawg Tennis (Exhibit 1). Gray Events Management LLC, dba Bad Dawg Tennis (Gray Events) has been the City's contractor for this service since June 2009. During this time period, revenues for the tennis program have steadily increased each year as shown by the revenue history below:
* FY 2008-2009 - $ 83,908
* FY 2009-2010 - $117,278
* FY 2010-2011 - $126,923
* FY 2011-2012 - $140,612
* FY 2012-2013 - $146,825
* FY 2013-2014 - $127,735
* FY 2014-2015 - $149,662
* FY 2015-2016 - $181,988
In addition to providing programs, Gray Events will use their experience with City of Denton programs to provide input regarding the design of the City's new tennis center. The center will be located at the former YMCA building at the intersection of Hinkle and Windsor drive. The project is part of the 2014 Capital Improvement Plan. Design is scheduled for Fiscal Year 2017-18 with construction to follow i...
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