AGENDA INFORMATION SHEET
DEPARTMENT: Materials Management
DCM: Bryan Langley
SUBJECT
Title
Consider adoption of an ordinance accepting competitive proposals and awarding a public works contract for the construction of the 9/11 Firefighter’s Memorial Bell Tower project for the City of Denton; providing for the expenditure of funds therefor; and providing an effective date (RFP 6391C-awarded to Links Construction, LLC in the amount of $165,043.60). The Public Art Committee recommends approval of the design concept (8-0).
Body
RFP INFORMATION
This project is for the construction of a memorial bell tower to honor the firefighters who perished in the World Trade Center on September 11, 2001. It will be located at the front entrance to the Central Fire Station located at 332 East Hickory St. and will reference the World Trade Center Twin Towers.
Because Central Fire Station has received Local Historic Designation, the construction of this art project has received a Certificate of Appropriateness from the Historic Landmark Commission. The City of Denton Public Art Committee plans to dedicate the memorial on September 11, 2017, which is the 16th anniversary of the attack on the World Trade Center.
On March 1, 2016, Council approved the concept of the 9/11 Firefighters Memorial Bell Tower.
Kirkpatrick Architecture Studio was then selected to design the art project (Exhibit 1-Project Rendering). As a result, RFP 6391 was sent to prospective suppliers for the construction of the 9/11 Firefighters Memorial Bell Tower. Request for Proposals were sent to 1,141 prospective suppliers. In addition, specifications were placed on the Purchasing website for prospective suppliers to download. Four (4) responsive proposals were received. Proposals were evaluated based upon published criteria, including price, delivery, compliance with specifications, and probable performance by the supplier. Based on the final ranking and scoring by the committee, Links Construction, LLC was ranked the highest and determined to be the best value for the City (Exhibit 2).
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 7, 2016, the Public Art Committee recommended approval of the design concept of this project and to forward this item to the City Council for consideration by a vote of 8-0. The Historical Landmark Commission issued a Certificate of Appropriateness for the project on February 8, 2016 by a vote of 7-0.
RECOMMENDATION
Award to Links Construction, LLC in the not-to-exceed amount of $165,043.60.
PRINCIPAL PLACE OF BUSINESS
Links Construction, LLC
Denton, TX
ESTIMATED SCHEDULE OF PROJECT
This project is estimated to be completed within 75 working days after Notice to Proceed is issued.
FISCAL INFORMATION
The total cost of the 9/11 Firefighter’s Memorial Bell Tower project will be funded from the 2014 Capital Improvement Bonds for Public Art for Public Safety.
STRATEGIC PLAN RELATIONSHIP
The City of Denton’s Strategic Plan is an action-oriented road map that will help the City achieve its vision. The foundation for the plan is the five long-term Key Focus Areas (KFA): Organizational Excellence; Public Infrastructure; Economic Development; Safe, Livable, and Family-Friendly Community; and Sustainability and Environmental Stewardship. While individual items may support multiple KFAs, this specific City Council agenda item contributes most directly to the following KFA and goal:
Related Key Focus Area: Organizational Excellence
Related Goal: 1.1 Manage financial resources in a responsible manner
EXHIBITS
Exhibit 1: Project Rendering
Exhibit 2: Pricing and Evaluation Sheet
Exhibit 3: Public Art Committee Minutes
Exhibit 4: Ordinance
Exhibit 5: Contract
Respectfully submitted:
Ethan Cox, 349-7421
Customer Service Manager
For information concerning this acquisition, contact: Emerson Vorel at 349-7460.