AGENDA INFORMATION SHEET
DEPARTMENT: Parks and Recreation
DCM: Bryan Langley
AGENDA DATE: April 25, 2017
SUBJECT
Title
Receive a report, hold a discussion, and give staff direction regarding the Water Works Park wave pool project schedule and associated admission fees.
Body
BACKGROUND
Voters approved the construction of a new wave pool and concession stand at Water Works Park as part of the 2014 CIP Bond election. This is the first addition to Water Works Park since its inception in 2003. On September 20, 2016 City Council approved an adjusted Fee Schedule for FY 2016-17 based on the addition of wave pool and concession stand amenities at Water Works Park. On November 8, 2016 Council approved an ordinance awarding the contract for construction of a 13,308 square foot wave pool and 1,425 square foot concession stand to Schmoldt Construction, Inc. in the not-to-exceed amount of $2,630,310.70.
Staff had originally intended for the new amenities at Water Works Park to be open Memorial Day weekend. However, due to delays in construction, staff now estimates the wave pool and concession stand will not be open to the public until July 1, 2017. The construction of the project has been primarily delayed due to permit delays and inclement weather days.
RECOMMENDATION
Since the new amenities will not be open at the beginning of the summer season, staff recommends fees be offered at the prior year fee structure for daily admissions and preseason prices until the wave pool opens.
Below is a comparison of the FY 2015-16 Fee Schedule to what was approved in the FY 2016-17 budget process.
Daily Admission Fees FY 2015-16 FY2016-17
48" and Above $11.00 $17.00
Under 48" $7.00 $13.00
Water Park Passes FY 2015-16 FY 2015-16 FY 2016-17 FY2016-17
Preseason Regular Season Preseason Regular Season
Individual Season Pass $65.00 $75.00 $65(1-3)$55(4+) $75(1-3)$65(4+)
Individual Monthly Pass N/A $30.00 N/A $30(1-3)$25(4+)
Family Season Pass up to 6 $200.00 $225.00 N/A N/A
*Nonresidents add an additional $5/pass
Due to the delayed opening, staff recommends compensating pass holders who have pre-purchased 4 or more season passes for the 2017 season from options listed below.
• Refund the difference of the preseason FY 2015-16 pass fees vs. the preseason FY 2016-17 pass fees. See example below:
Resident purchased 4 preseason season passes at $55/pass for a total of $220. Staff will issue a partial refund of $20.
Staff estimates a maximum amount of $2,100 in partial refunds would be processed.
• Full refund for purchased passes if requested before June 3, 2017.
Additionally, staff is proposing that daily admission fees and the season passes be offered at the FY 2015-16 fees until the wave pool opens.
Since these fees are different from what was approved by Council, staff will need to bring back a new fee ordinance for consideration. This is tentatively planned to be considered by the Council on May 2, 2017.
ESTIMATED SCHEDULE OF PROJECT
Staff has worked diligently with the contractor to make up as much time as possible on this project. To compensate for delays, the contractor is currently working six days per week and has added an additional crew to improve progress on the project.
Project target dates are below:
• April 20 - Pool floor poured
• April 25 - Concession stand slab poured
• May 1 - Start to build concession stand
• May 1 - Start to build the wave pool equipment room
• June 1 - Wave pool equipment room complete
• June 6 - Start installation of shade structures
• June 16 - Concession stand complete
• June 20 - Fill wave pool, approximately 300,000 gallons of water
• June 20 - Final Inspections
• June 23 - CO issued for wave pool and concession stand
• June 24 - June 30 Water balance and staff training
• July 1 - Estimated opening day
* This schedule is subject to inclement weather delays
FISCAL INFORMATION
The Water Works Park wave pool and concession stand will only be open for a maximum of 53 days after the estimated project completion date of July 1, 2017. DISD approved an earlier back to school start date than staff had anticipated, which impacts the overall total revenue. Due to the revised calendar, staff is forecasting the following:
Budgeted increase in Operating Budget expenditures for Water Works Park: $608,076
REDUCTION IN EXPENDITURES
Temp Seasonal Staffing Reduction if open July 1 ($102,602)
FT Staff Savings:
Salary savings due to current vacancy for Recreation Coordinator ($4,987)
Reduction of Operational Costs as a result of July 1 opening ($66,540)
TOTAL REDUCTION IN EXPENDITURES: ($174,129)
Net Operating Costs as a result of July 1 opening $433,947
REDUCTION IN REVENUE
Revenue Enhancement Submitted in FY 2016-17 Budget $610,000
Reduce Revenue by 50% due to delay and reducing fees ($305,000)
NET ADDITIONAL REVENUE $305,000
NET ADDITIONAL EXPENDITURES $433,947
NET ADDITIONAL REVENUE ($305,000)
ANTICIPATED WATER PARK DEFICIT DUE TO DELAY $128,947
Staff recommends the additional estimated deficit be absorbed by the City so as not to impact the joint use agreement with DISD.
STRATEGIC PLAN RELATIONSHIP
The City of Denton’s Strategic Plan is an action-oriented road map that will help the City achieve its vision. The foundation for the plan is the five long-term Key Focus Areas (KFA): Organizational Excellence; Public Infrastructure; Economic Development; Safe, Livable, and Family-Friendly Community; and Sustainability and Environmental Stewardship. While individual items may support multiple KFAs, this specific City Council agenda item contributes most directly to the following KFA and goal:
Related Key Focus Area: Safe, Liveable & Family-Friendly Community
Related Goal: Provide and support outstanding leisure, cultural, and educational opportunities
EXHIBITS
1. PowerPoint
2. Marketing Advertisement
Respectfully submitted:
Emerson Vorel
Director of Parks and Recreation
Prepared by:
D’Lee Williams
Assistant Director of Leisure Services