AGENDA INFORMATION SHEET
DEPARTMENT: Materials Management
DCM: Bryan Langley
AGENDA DATE: April 18, 2017
SUBJECT
Title
Consider adoption of an ordinance accepting competitive bids and awarding a public works contract for the construction of the Pecan Creek Interceptor IV Project for the City of Denton which consists of the installation of a new 30” PVC sanitary sewer line from Fulton Street to Newton Rayzor Elementary; providing for the expenditure of funds therefor; and providing an effective date (IFB 6375-awarded to the lowest responsible bidder meeting specification, Dickerson Construction Company, Inc. in the amount of $1,038,187). The Public Utilities Board recommends approval (7-0).
Body
BID INFORMATION
The Pecan Creek Interceptor IV project consists of the replacement of approximately 2,000 feet of existing 15” clay sanitary sewer with new 30” PVC sanitary sewer. The project is located just north of Denton High School (see Exhibit 1). The project is required due to inadequate carrying capacity in the existing sanitary sewer which creates recurring sanitary sewer overflows during large rain events.
Standard City of Denton purchasing procedures were utilized. Bid notices were advertised in the local newspaper, posted on the internet, and emailed to 758 prospective bidders. Bids for the construction phase of this project were received on March 30, 2017. There were five (5) bidders with a low bid of $788,131.00 and a high bid of $1,166,022.20 for the base bid. An additive bid alternate was included for sanitary sewer and water work on Fulton St. just north of Denton High School. The low bid for the base plus alternate was $1,038,187.00 and the high bid was $1,565,340.20. The engineer’s opinion of probable construction cost (OPCC) for the base bid was $811,000.00 and for the base plus alternate bid was $1,049,000.00. The bid summary is enclosed as Exhibit 2.
The low bidder for this project, Dickerson Construction Company, Inc. appears to meet all of the necessary qualifications and requirements for this project. The City has chosen to accept the alternate bid as part of the bid award. Dickerson’s base plus alternate bid of $1,038,187.00 is approximately 1% lower than the engineer’s OPCC for the base plus alternate bid.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On April 10, 2017, the Public Utilities Board recommended approval to forward this item to the City Council for consideration.
RECOMMENDATION
Award to the lowest responsible bidder meeting specification, Dickerson Construction Company, Inc. in the not-to-exceed amount of $1,038,187.
PRINCIPAL PLACE OF BUSINESS
Dickerson Construction Company, Inc.
Celina, TX
ESTIMATED SCHEDULE OF PROJECT
The project is estimated to be completed within 330 calendar days from Notice to Proceed.
FISCAL INFORMATION
This project will be funded from existing bond funds through the Wastewater Utilities department and existing revenue funds through the Water Utilities department.
STRATEGIC PLAN RELATIONSHIP
The City of Denton’s Strategic Plan is an action-oriented road map that will help the City achieve its vision. The foundation for the plan is the five long-term Key Focus Areas (KFA): Organizational Excellence; Public Infrastructure; Economic Development; Safe, Livable, and Family-Friendly Community; and Sustainability and Environmental Stewardship. While individual items may support multiple KFAs, this specific City Council agenda item contributes most directly to the following KFA and goal:
Related Key Focus Area: Public Infrastructure
Related Goal: 2.3 Promote superior utility services and facilities
EXHIBITS
Exhibit 1: Map
Exhibit 2: Bid Tabulation
Exhibit 3: Public Utilities Board Draft Minutes
Exhibit 4: Ordinance
Exhibit 5: Contract
Respectfully submitted:
Ethan Cox, 349-7421
Customer Service Manager
For information concerning this acquisition, contact: PS Arora at 349-7189.