AGENDA INFORMATION SHEET
DEPARTMENT: Materials Management
DCM: Bryan Langley
AGENDA DATE: April 18, 2017
SUBJECT
Title
Consider adoption of an ordinance accepting competitive proposals and awarding a contract for Police Motorcycles; providing for the expenditure of funds therefor; and providing an effective date (RFP 6364-awarded to American Eagle Harley-Davidson in the three (3) year not-to-exceed amount of $222,690).
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FILE INFORMATION
RFP 6364 was issued to obtain pricing for six (6) police motorcycles. Two (2) motorcycles are fleet additions approved in the Fiscal Year 2016-2017 budget. Four (4) replacement motorcycles have been requested in the in the Fiscal Year 2017-2018 budget.
The City of Denton previously had a contract with Victory motorcycles that was set to expire in February of 2018, but Victory has discontinued production of the motorcycles. There are currently four (4) Victory motorcycles in the police motorcycle fleet that are proposed to be replaced in the Fiscal Year 2017-2018 budget. Two of the motorcycles are 2013 models and two are 2014 models. These motorcycles have met the Fleet department's replacement criteria based on the early termination of the Victory motorcycle contract. Therefore pricing for the trade-in of the motorcycles was requested as part of RFP 6364. This will give the City the option to either trade in these units or auction them after the replacement motorcycles arrive.
Requests for Proposals were sent to forty four (44) prospective suppliers of this item. In addition, specifications were placed on the Materials Management website for prospective suppliers to download and advertised in the local newspaper. Harley-Davidson motorcycles were specified directly in the RFP due to the production of the cruiser style police motorcycle that is favored by the officers for comfort, performance, and maneuverability (Exhibit 1). Two (2) proposals were received, evaluated and ranked (Exhibit 2). American Eagle Harley-D...
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