AGENDA INFORMATION SHEET
AGENDA DATE: March 28, 2017
DEPARTMENT: Parks and Recreation
DCM: Bryan Langley
SUBJECT
Title
Consider adoption of an ordinance approving a City sponsorship in an amount not to exceed $154,000 of in-kind services and resources for the Denton Arts and Jazz Festival to be held in Quakertown Park on Friday through Sunday, April 28-30, 2017; and providing an effective date.
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BACKGROUND
The Denton Arts and Jazz Festival is organized by the Denton Festival Foundation. In 2016, the City Council authorized spending up to $150,000 of in-kind services and resources for: staff, equipment, supplies, facilities, security, and park maintenance support, use of the Civic Center, Quakertown Park, and the Senior Center. In addition to the City sponsorship of $150,000, the Denton Festival Foundation received $91,309 in FY 2015-16 Hotel/Motel Occupancy Tax (HOT) funds.
This year the Denton Festival Foundation expects to host approximately 260 vendors and estimates 225,000 people throughout the three day event at the Arts and Jazz Festival.
A change to the 2017 sponsorship agreement includes liability for damages done to City property that exceed normal wear and tear. This change was added in response to damages at Quakertown Park in 2015. The damage liability addition will be included in all future sponsorship agreements. Event organizers have been notified.
RECOMMENDATION
Staff recommends approval.
PRIOR ACTION/REVIEW
On March 1, 2016, City Council authorized an agreement for the City's sponsorship in an amount of $150,000 under Ordinance No. 2016-073. On February 17, 2015, City Council authorized an amount of $142,000 under Ordinance No. 2015-031 and again on April 1, 2014, in an amount of $123,000 under Ordinance 2014-093.
FISCAL INFORMATION
In 2017, Denton Festival Foundation will receive $100,000 in fiscal year 2016-17 HOT funds. The estimated cost to the City to provide the requested in-kind services and facilities is estimat...
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