AGENDA INFORMATION SHEET
DEPARTMENT: Materials Management
DCM: Bryan Langley
AGENDA DATE: March 21, 2017
SUBJECT
Title
Consider adoption of an ordinance of the City of Denton, Texas, authorizing the City Manager to execute a Professional Services Agreement with Teague Nall and Perkins, Inc. for Engineering Services related to the Magnolia Drainage Phase II project; and establishing an effective date (File 6405 in the not-to-exceed amount of $118,000).
Body
FILE INFORMATION
The Magnolia Drainage project was conceived in order to improve storm water drainage conditions and prevent flooding in Hinkle Drive and in the adjacent neighborhoods between West Windsor Drive to the north and University Drive to the south.
Phase I of the project consisted of the design and construction of a storm water detention basin north of West Windsor Drive between Windsor and North Elm Street. Construction documents created by City of Denton staff for the storm water detention basin were issued in 2010, and construction of the basin was completed in 2012.
Phase II of the project consists of design of storm drain improvements to address flooding in portions of the Headlee Addition, bounded on the north by Windsor Drive, on the east by Mesquite Street, on the south by Headlee Street and on the west by Hinkle Drive. The proposed storm drain will extend from the existing channel at Windsor Drive (between Hinkle and Mesquite) to North Pecan Creek at Hinkle Drive. In addition, the plans will show abandonment of the existing 10” waste water line in Hinkle Drive and connection of services to the existing 18” waste water line.
Teague Nall and Perkins, Inc. has been selected for the detailed design of this project on the basis of demonstrated qualifications in drainage and roadway design. Teague Nall and Perkins, Inc. has worked closely with staff to scope and execute other similar projects. They have performed well in the execution of professional engineering services for the City of Denton, delivering projects in a professional and efficient manner. Their qualifications to perform these services have been clearly demonstrated to the satisfaction of staff within the organization. Accordingly, the Capital Projects department requested a proposal directly from Teague Nall and Perkins, Inc., and this direct solicitation to a single provider is based on demonstrated and known qualifications. In accordance with Texas Local Government Code 252.022, the procurement of professional services is exempt from the requirement of competition based selection (Exhibit 1).
The proposed fee amount of $118,000.00 for these professional services was negotiated by staff and is consistent with the level of effort required for a project of this nature.
RECOMMENDATION
Approve a Professional Engineering Services agreement with Teague Nall and Perkins, Inc. in the not-to-exceed amount of $118,000.00.
PRINCIPAL PLACE OF BUSINESS
Teague Nall and Perkins, Inc.
Denton, TX
ESTIMATED SCHEDULE OF PROJECT
Final construction documents for the project are anticipated to be issued by Teague Nall and Perkins, Inc. six months after receiving notice-to-proceed from the City of Denton. Based on the March 21, 2017 City Council date, final construction plans for the project are expected to be ready in September of 2017.
FISCAL INFORMATION
This project will be funded from the Drainage Capital Improvement Plan.
STRATEGIC PLAN RELATIONSHIP
The City of Denton’s Strategic Plan is an action-oriented road map that will help the City achieve its vision. The foundation for the plan is the five long-term Key Focus Areas (KFA): Organizational Excellence; Public Infrastructure; Economic Development; Safe, Livable, and Family-Friendly Community; and Sustainability and Environmental Stewardship. While individual items may support multiple KFAs, this specific City Council agenda item contributes most directly to the following KFA and goal:
Related Key Focus Area: Public Infrastructure
Related Goal: 2.4 Manage drainage infrastructure
EXHIBITS
Exhibit 1: Staff Memo
Exhibit 2: Ordinance
Exhibit 3: Agreement
Respectfully submitted:
Ethan Cox, 349-7421
Customer Service Manager
For information concerning this acquisition, contact: Frank Payne at 349-8946.