AGENDA INFORMATION SHEET
DEPARTMENT: Materials Management
DCM: Bryan Langley
AGENDA DATE: March 21, 2017
SUBJECT
Title
Consider adoption of an ordinance of the City of Denton authorizing the City Manager or his designee to execute a contract for the acquisition of one 170 cubic foot hopper tracked Trommel for use in the City of Denton Solid Waste Department’s Building Materials Recovery (BMR) operation; and providing an effective date (RFP 6212-awarded to McCourt and Sons Equipment, Inc. in the not-to-exceed amount of $363,264). The Public Utilities Board recommends approval (5-0).
Body
RFP INFORMATION
This item is a fleet addition that was approved in the Fiscal Year 2016-2017 budget. It will be used for the separation of materials in the Building Materials Recovery (BMR) operation at the City of Denton landfill in order to improve efficiency. Currently all materials go through a picking station for employees to manually sort the different materials that are collected at the BMR. With the introduction of the trommel, all material will be run through the machine and smaller materials will automatically be diverted to be used for cover material. Therefore, a reduced volume of items will be sent through the picking station. This will allow the operation to sort more material in a shorter amount of time.
Request for Proposals (RFP) 6212 for Landfill Mining Equipment was awarded by Council on February 21, 2017. Item#2 of the RFP, a 170 cubic foot Hopper Tracked Trommel, was awarded to McCourt and Sons Equipment, Inc. One (1) Trommel for the landfill mining operation was awarded at that time. This addition was not included to distinguish clearly that this purchase is for the Building Materials Recovery operation at the landfill. The RFP allows for multiple purchases of line items during the contract period.
RECOMMENDATION
Award the purchase of one (1) Trommel to McCourt & Sons Equipment, Inc. in the amount not-to-exceed $363,264.
PRINCIPAL PLACE OF BUSINESS
McCourt & Sons Equipment, Inc.
La Grange, TX
ESTIMATED SCHEDULE OF PROJECT
The purchase and delivery of the equipment will occur within 90 days of purchase order issuance.
FISCAL INFORMATION
The Trommel (Fleet # SW17119) will be funded using Certificate of Obligation bond funding.
STRATEGIC PLAN RELATIONSHIP
The City of Denton’s Strategic Plan is an action-oriented road map that will help the City achieve its vision. The foundation for the plan is the five long-term Key Focus Areas (KFA): Organizational Excellence; Public Infrastructure; Economic Development; Safe, Livable, and Family-Friendly Community; and Sustainability and Environmental Stewardship. While individual items may support multiple KFAs, this specific City Council agenda item contributes most directly to the following KFA and goal:
Related Key Focus Area: Organizational Excellence
Related Goal: 2.3 Promote superior utility services and facilities
EXHIBITS
Exhibit 1: Trommel Pricing Sheet
Exhibit 2: Public Utilities Board Draft Minutes
Exhibit 3: Ordinance
Respectfully submitted:
Ethan Cox, 349-7421
Customer Service Manager
For information concerning this acquisition, contact: Terry Kader at 349-8729.