Agenda Information Sheet
DEPARTMENT: Fleet Services
CM/ ACM: Bryan Langley
Date: March 13, 2017
SUBJECT
Title
Consider recommending adoption of an ordinance of the City of Denton authorizing the City Manager or his designee to execute a contract for the acquisition of (1) trommel for use in the Solid Waste department’s building materials recovery (BMR) operation; and providing an effective date (File 6212-awarded to McCourt & Sons Equipment, Inc. in the amount not to exceed $363,264).
Body
BACKGROUND
This item is a fleet addition that was approved in the Fiscal Year 2016-2017 budget. It will be used for the separation of materials in the BMR in order to improve efficiently. Currently all materials are going through a picking station for employees to manually sort the different materials that are collected at the BMR. With the introduction of the trommel, all material will be run through the machine and smaller materials will automatically be diverted to be used for cover material with a smaller portion being sent through the picking station. This will allow the department to sort more material that is needed in a shorter amount of time.
The Request for Proposals (RFP) for the equipment was issued on September 12, 2016 with response due by October 4, 2016. Responses for this item were received from three (3) vendors and a “best and final offer” was requested from those three (3) vendors within specifications and the competitive range. The evaluation documents for the various pieces of equipment are attached as Exhibit 1.
This item was determined to be the best value because it was the lowest priced item that was able to provide the conveyor belt covering necessary for use in the operation. A matching trommel was awarded for the mining operation on February 21, 2017 as a part of a larger equipment package. This trommel was not included in the previous purchase so as to clearly distinguish those items that would be used for the mining operation.
RECOMMENDATION
Award the purchase of one (1) trommel to McCourt & Sons Equipment, Inc. in the amount not to exceed $363,264.
ESTIMATED SCHEDULE OF PROJECT
The purchase and delivery the equipment will occur within 90 days of purchase order issuance.
PRIOR ACTION/REVIEW (Council, Boards, Commissions)
This addition was approved as part of the Fiscal Year 2016-2017 budget.
FISCAL INFORMATION
The equipment (Fleet # SW17119) will be funded from account #660207595.1355.30100 using Certificate of Obligation bond funding. Requisition #133381 has been entered in the purchasing software.
BID INFORMATION
The Request for Proposals (RFP) for the equipment was issued on September 12, 2016 with response due by October 4, 2016. Responses for this item were received from three (3) vendors and a “best and final offer” was requested from those three (3) vendors within specifications and the competitive range. The evaluation documents for the various pieces of equipment are attached as Exhibit 1.
STRATEGIC PLAN RELATIONSHIP
The City of Denton’s Strategic Plan is an action-oriented road map that will help the City achieve its vision. The foundation for the plan is the five long-term Key Focus Areas (KFA): Organizational Excellence; Public Infrastructure; Economic Development; Safe, Livable, and Family-Friendly Community; and Sustainability and Environmental Stewardship. While individual items may support multiple KFAs, this specific City Council agenda item contributes most directly to the following KFA and goal:
Related Key Focus Area: Public Infrastructure
Related Goal: 2.3 Promote superior utility services and facilities
EXHIBITS
Exhibit 1: Trommel Pricing Sheet
Respectfully submitted:
Terry Kader
Fleet Superintendent
Prepared by:
Charlie Rosendahl
Fleet Specialist