AGENDA INFORMATION SHEET
DEPARTMENT: Materials Management
ACM: Bryan Langley
AGENDA DATE: March 7, 2017
SUBJECT
Title
Consider adoption of an ordinance accepting competitive proposals and awarding a public works contract for the construction of the Middle Road Entrance to the City of Denton ECO-W.E.R.C.S. facility to be located on South Mayhill Road; providing for the expenditure of funds therefor; and providing an effective date (RFP 6218C-awarded to Jagoe-Public Company in the not-to-exceed amount of $1,477,571). The Public Utilities Board recommends approval (6-0).
Body
RFP INFORMATION
The City of Denton’s Solid Waste and Recycling Department ECO-W.E.R.C.S. facility is currently accessed at the intersection of Mayhill Road and Spencer Road. This entrance is planned to be taken out of service during the construction process to relocate Mayhill Road and to locate a new substation belonging to Denton Municipal Electric (DME), on the ECO-W.E.R.C.S. site.
The existing roadway consists of two lanes, one entering and one exiting the facility. The facility has seen substantial traffic growth over the last few years which has increased the number of vehicles entering and exiting the facility. The proposed new entrance road will be sixty feet wide consisting of multiple lanes to accommodate the existing traffic and expected traffic growth entering and existing the facility. The City of Denton’s Landfill receives approximately 1,000 tons of municipal solid waste a day from the City of Denton and surrounding communities. The proposed construction project will take an estimated 180 days to complete.
Request for Proposals were sent to 325 prospective suppliers. In addition, specifications were placed on the Purchasing website for prospective suppliers to download. Two (2) responsive proposals were received. Proposals were evaluated based upon published criteria, including price, delivery, compliance with specifications, and probable performance by the supplier. Based on the final ranking and scoring by the committee, Jagoe-Public Company was ranked the highest and determined to be the best value for the City (Exhibit 1).
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 27, 2017, the Public Utilities Board recommended approval to forward this item to the City Council for consideration.
RECOMMENDATION
Award a contract for the construction of the Middle Road Entrance to the City of Denton ECO-W.E.R.C.S. facility to Jagoe-Public Company in the not-to-exceed amount of $1,477,571.
PRINCIPAL PLACE OF BUSINESS
Jagoe-Public Company
Denton, TX
FISCAL INFORMATION
This project will be funded from the Solid Waste Capital Improvement Plan account 660879595.1360.30100. Requisition# 133238 has been entered in the Purchase software system.
STRATEGIC PLAN RELATIONSHIP
The City of Denton’s Strategic Plan is an action-oriented road map that will help the City achieve its vision. The foundation for the plan is the five long-term Key Focus Areas (KFA): Organizational Excellence; Public Infrastructure; Economic Development; Safe, Livable, and Family-Friendly Community; and Sustainability and Environmental Stewardship. While individual items may support multiple KFAs, this specific City Council agenda item contributes most directly to the following KFA and goal:
Related Key Focus Area: Public Infrastructure
Related Goal: 2.3 Promote superior utility services and facilities
EXHIBITS
Exhibit 1: Evaluation and Ranking Sheet
Exhibit 2: Public Utilities Board Draft Minutes
Exhibit 3: Ordinance
Exhibit 4: Contract
Respectfully submitted:
Ethan Cox, 349-7421
Customer Service Manager
For information concerning this acquisition, contact: Vance Kemler at 349-8044.