AGENDA INFORMATION SHEET
DEPARTMENT: Materials Management
ACM: Bryan Langley
AGENDA DATE: March 7, 2017
SUBJECT
Title
Consider adoption of an ordinance accepting competitive proposals and awarding a contract for the purchase of electric fault circuit indicators for Denton Municipal Electric to be stocked in the City of Denton Distribution Center; providing for the expenditure of funds therefor; and providing an effective date (RFP 6327-awarded to Anixter Inc. in the amount of $225,000 and Techline, Inc. in the amount of $55,000 for a three (3) year total not-to-exceed of $280,000).
Body
RFP INFORMATION
This RFP is to supply fault circuit indicators which are used by Denton Municipal Electric (DME). A fault indicator provides a visual indication that fault current has passed through the indicator position or location. Fault indicators are used by DME because they assist crews in quickly finding faults or short circuits improving the electrical service restoration time to our customers during power interruptions. Materials will be ordered on an as needed basis to maintain appropriate stocking levels in the City’s Distribution Center. As these commodities are “common stock items” in the Distribution Center working capital inventory under City of Denton General Government, they are not reviewed by the Public Utilities Board.
Request for Proposals (RFP) were sent to 362 prospective suppliers, including six (6) Denton firms. In addition, notice was advertised in the local newspaper, and the specifications were placed on the City of Denton Materials Management website for prospective suppliers to download. Four (4) proposals meeting specification were received. The RFP requested two different brands for fault indicators, Section A-Power Delivery Products and Section B-Smart Grid Products. Proposals were evaluated by Section based upon published criteria, including price, delivery and probable performance by the supplier (Exhibit 1). Anixter Inc. was ranked the highest and provides the best value for Section A. Techline, Inc. was ranked the highest and provides the best value for Section B.
RECOMMENDATION
Award a contract for the supply of electric fault circuit indicators to Anixter Inc. in the amount of $225,000 and Techline, Inc. in the amount of $55,000 for a three (3) year total not-to-exceed of $280,000. The award amount includes a contingency for additional projects that may require these items.
PRINCIPAL PLACE OF BUSINESS
Techline, Inc. Anixter Inc.
Fort Worth, TX Corinth, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one year contract with options to extend the contract for two (2) additional one (1) year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
The costs for material purchased under the proposed agreement will be funded from project accounts on an as needed basis. The work proposed will be in the transmission category. These costs for transmission projects will ultimately be recovered through the Public Utility Commission Transmission Cost of Service Program (TCOS).
STRATEGIC PLAN RELATIONSHIP
The City of Denton’s Strategic Plan is an action-oriented road map that will help the City achieve its vision. The foundation for the plan is the five long-term Key Focus Areas (KFA): Organizational Excellence; Public Infrastructure; Economic Development; Safe, Livable, and Family-Friendly Community; and Sustainability and Environmental Stewardship. While individual items may support multiple KFAs, this specific City Council agenda item contributes most directly to the following KFA and goal:
Related Key Focus Area: Organizational Excellence
Related Goal: 1.1 Manage financial resources in a responsible manner
EXHIBITS
Exhibit 1: Evaluation and Ranking Sheet
Exhibit 2: Ordinance
Exhibit 3: Anixter Inc. Contract
Exhibit 2: Techline, Inc. Contract
Respectfully submitted:
Ethan Cox, 349-7421
Customer Service Manager
For information concerning this acquisition, contact: Elton Brock at 349-7133.