AGENDA INFORMATION SHEET
DEPARTMENT: Materials Management
ACM: Bryan Langley
AGENDA DATE: March 7, 2017
SUBJECT
Title
Consider adoption of an ordinance of the City of Denton authorizing the City Manager or his designee to execute a contract for the acquisition of one (1) Peterbilt model 348 fuel truck for the City of Denton Fleet Department to be utilized by the Solid Waste and Recycling Department which is available from only one source and in accordance with Chapter 252.022 of the Texas Local Government Code, such purchases are exempt from requirements of competitive bidding; and providing an effective date (File 6371-awarded to Rush Truck Center, Crane in the amount of $251,025.21). The Public Utilities Board recommends approval (6-0).
Body
FILE INFORMATION
This item is for the purchase of one (1) Peterbilt model 348 chassis with a Curry Supply fuel truck body. This is a fleet addition that was approved as a supplemental package in the Fiscal Year 2015-2016 budget. The current fuel truck is a 2007 Peterbilt that has reached the criteria for replacement based on age and maintenance. The truck is owned by the Solid Waste department but operated by Fleet Services. The Solid Waste department will retain the old vehicle as a backup in the event this new truck is down for repairs. This truck will have a capacity to carry 1,500 gallons of biodiesel which will be dispensed from the fuel rack at the Renewable Fuels Station. The truck also contains storage for multiple types of oil. Cooperative contract pricing was obtained for the truck through Buy Board Cooperative Purchasing Network Contract #430-13 (Exhibit 1).
The City of Denton is standardizing to Peterbilt for Class 7 and Class 8 trucks (Exhibit 2). Rush Truck Centers are the only distributor of Peterbilt trucks in Texas, and are considered a single source purchase (Exhibit 3).
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 27, 2017, the Public Utilities Board recommended approval to forward this item to the City Council for consideration.
RECOMMENDATION
Award the purchase of one (1) Peterbilt model 348 chassis with a Curry Supply fuel truck body to Rush Truck Center, Crane in the amount of $251,025.21.
PRINCIPAL PLACE OF BUSINESS
Rush Truck Center, Crane
San Antonio, TX
ESTIMATED SCHEDULE OF PROJECT
The purchase and delivery of the trucks will occur within 180 days of purchase order issuance.
FISCAL INFORMATION
The Peterbilt truck will be funded from Certificate of Obligation bonds included in Fleet Services operating account 820021726.1355.30100 in the amount of $200,000 and Fleet Services operating account 820021725.1355.30100 in the amount of $51,025.21. Requisition #132959 has been entered in the Purchasing software system.
STRATEGIC PLAN RELATIONSHIP
The City of Denton’s Strategic Plan is an action-oriented road map that will help the City achieve its vision. The foundation for the plan is the five long-term Key Focus Areas (KFA): Organizational Excellence; Public Infrastructure; Economic Development; Safe, Livable, and Family-Friendly Community; and Sustainability and Environmental Stewardship. While individual items may support multiple KFAs, this specific City Council agenda item contributes most directly to the following KFA and goal:
Related Key Focus Area: Organizational Excellence
Related Goal: 1.1 Manage financial resources in a responsible manner
EXHIBITS
Exhibit 1: Quote
Exhibit 2: Fleet Standardization Memo
Exhibit 3: Peterbilt Sole Source Letter
Exhibit 4: Public Utilities Board Draft Minutes
Exhibit 5: Ordinance
Respectfully submitted:
Ethan Cox, 349-7421
Customer Service Manager
For information concerning this acquisition, contact: Terry Kader at 349-8729.