AGENDA INFORMATION SHEET
DEPARTMENT: Materials Management
ACM: Bryan Langley
AGENDA DATE: February 21, 2017
SUBJECT
Title
Consider adoption of an ordinance accepting competitive proposals and awarding a contract for data cabling services including design and installation, for City of Denton facilities; providing for the expenditure of funds therefor; and providing an effective date (RFP 6138-awarded to T-DataCom, Inc.in the three (3) year not-to-exceed amount of $544,500).
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FILE INFORMATION
The City of Denton has a continuous need for structured communications cabling services for various construction/renovation projects and miscellaneous cabling projects within existing facilities. Existing facilities and projected new construction will require data cabling for voice and data communications supporting daily operations.
In order to implement a long term contract for these services, Request for Proposals (RFP) 6138 was issued to solicit the marketplace for qualified cabling service providers. Request for Proposals were sent to 277 prospective suppliers. In addition, specifications were placed on the Purchasing website for prospective suppliers to download. Five responsive proposals were received. Proposals were evaluated based upon published criteria, including price, delivery, compliance with specifications, and probable performance by the supplier. An evaluation team comprised of Technology Services staff from various divisions evaluated the five (5) proposals based on the evaluation criteria.
The two top ranking finalists were interviewed by the evaluation team. Based on the scope of service enhancements that were discussed during the interview, the top ranking finalists submitted their Best and Final Offer (BAFO). The BAFO resulted in a savings of $26,471, which was offered by the City's previous contractor for cabling services, T-DataCom, Inc. Based on the final ranking and scoring by the committee, T-DataCom, Inc. was ranked the high...
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