AGENDA INFORMATION SHEET
DEPARTMENT: Materials Management
ACM: Bryan Langley
AGENDA DATE: February 21, 2017
SUBJECT
Title
Consider adoption of an ordinance of the City of Denton authorizing the City Manager or his designee to execute a contract for the acquisition of one (1) East “Unloader” trailer for the City of Denton Solid Waste Department which is available from only one source and in accordance with Chapter 252.022 of the Texas Local Government Code, such purchases are exempt from requirements of competitive bidding; and providing an effective date (File 6361-awarded to East Manufacturing Corporation in the amount of $68,200). The Public Utilities Board recommends approval (5-0).
Body
FILE INFORMATION
This item is a fleet addition for the Solid Waste Department’s landfill mining operation. This equipment will be used to haul sorted materials to various locations. It has a 100 yard capacity which allows it to haul a large amount of material. The trailer also has a hydraulically operated floor for ease of unloading material. The quote provided by East Manufacturing Corporation (East Manufacturing) is attached as Exhibit 1. The last purchase of this type of specialized trailer for the Solid Waste Department was in 2007 at a cost of $65,548. The current pricing is only 4% above the pricing from 2007.
The City of Denton is standardizing to the East Manufacturing refuse trailer because it is a custom specification that is unique to our operation and accommodates the tarping system necessary to contain the Municipal Solid Waste materials (Exhibit 2). Due to the Fleet department’s standardization to East Manufacturing refuse trailers, these trailers will be purchased as a single source and in accordance with Chapter 252.022 of the Texas Local Government Code, such purchases are exempt from the requirement of competitive bidding.
ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 13, 2017, the Public Utilities Board (PUB) recommended approval to forward this item to the City Council for consideration.
RECOMMENDATION
Award the purchase of one (1) East refuse trailer to East Manufacturing Corporation in the amount of $68,200.
PRINCIPAL PLACE OF BUSINESS
East Manufacturing Corporation
Randolph, OH
ESTIMATED SCHEDULE OF PROJECT
The purchase and delivery of the trailer will occur within 90 days of purchase order issuance.
FISCAL INFORMATION
The Refuse Trailer (Fleet ID#SW16121) will be funded from the Solid Waste Operating Fund account number 660199595.1355.30100 from the Landfill Mining division. Requisition #132789 has been entered in the Purchasing software system.
STRATEGIC PLAN RELATIONSHIP
The City of Denton’s Strategic Plan is an action-oriented road map that will help the City achieve its vision. The foundation for the plan is the five long-term Key Focus Areas (KFA): Organizational Excellence; Public Infrastructure; Economic Development; Safe, Livable, and Family-Friendly Community; and Sustainability and Environmental Stewardship. While individual items may support multiple KFAs, this specific City Council agenda item contributes most directly to the following KFA and goal:
Related Key Focus Area: Organizational Excellence
Related Goal: 2.3 Promote superior utility services and facilities
EXHIBITS
Exhibit 1: Quote
Exhibit 2: Standardization Memo
Exhibit 3: Public Utilities Board Draft Minutes
Exhibit 4: Ordinance
Respectfully submitted:
Ethan Cox, 349-7421
Customer Service Manager
For information concerning this acquisition, contact: Terry Kader at 349-8729.