AGENDA INFORMATION SHEET
AGENDA DATE: February 21, 2017
DEPARTMENT: Parks and Recreation Department
ACM: John Cabrales, Jr.
SUBJECT
Title
Consider adoption of an ordinance approving a City sponsorship in an amount not to exceed $4,600 of in-kind services and resources for the 32nd Annual Texas Storytelling Festival to be held in the Civic Center located at 321 E. McKinney Street, beginning March 9-12, 2017; and providing an effective date.
Body
BACKGROUND
The Texas Storytelling Festival is organized by board members and volunteers. In 2016, the City Council authorized waiving one-half of the Civic Center rental fee of $9,200 for a total or $4,600 for the event. In addition to the reduced rental fee, the Texas Storytelling Festival received $52,747 in Hotel/Motel Occupancy Tax (HOT).
The Texas Storytelling Festival expects to have four vendors and estimates 400-500 people will attend the event.
RECOMMENDATION
Staff recommends waiving one-half of the Civic Center rental fee for the 2017 Texas Storytelling Festival.
PRIOR ACTION/REVIEW
The City Council authorized an agreement for the City's sponsorship of the Annual Texas Storytelling Festival on February 6, 2016, under Ordinance 2016-027. This is the fourth year the Texas Storytelling Festival is being presented to the City Council for approval.
FISCAL INFORMATION
In 2017, the Texas Storytelling Festival will receive $52,747 in HOT funds. The estimated cost to the City to provide the requested in-kind services and facilities is not to exceed $4,600.
The total cost of in-kind services, facilities, and HOT funds for 2017 is $57,347. The City is recognized as a sponsor at the appropriate level. Including this event, the City Council will have authorized a total of $91,568 (including HOT funds) in Fiscal Year 2016-17, for City support to five of the nine previously sponsored events (Exhibit 2).
The Legal Department has advised Parks and Recreation that only the City Council has the authori...
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