Agenda Information Sheet
DEPARTMENT: DME
CM/ ACM: Howard Martin, 349-8232
Date: February 13, 2017
SUBJECT
Title
Consider recommending approval to award a first amendment change order request of $85,000 to the original contract amount of $366,000 via RFP 5821 with Clevest Solutions, Inc. in accordance with the quote provided from Clevest Solutions, Inc. This change order brings the existing contract amount to a new total of $451,000. Change Order contract amendments are allowed per Local Government Code Rule ?252.048(d) which allows up to a 25% increase in a contract amount.
Body
BACKGROUND
Denton Municipal Electric's System Operations in an effort to utilize City resources as efficiently and effectively as possible must be able to electronically send work orders to field crews who are performing repair or maintenance work on the utility's distribution and transmission systems. In the summer of 2015, after consultation and input from multiple City Departments, DME selected the Clevest Mobile Workforce Management (MWFM) software system to replace an existing Microsoft Access database work order system that had become antiquated, unstable, and past its serviceable application life.
DME has been monitoring and tracking our field trucks through use of manual placement of an icon by our System Operators on the Responder Outage Management Graphical User Interface (GUI). During the implementation of the Clevest MWFM software, DME experienced an incident which identified a safety issue with the manual process, and the need to seek a solution, related to and in response to improving employee safety while field work is being performed by multiple personnel in close proximity across our service area. Fortunately, no one was injured in this incident; however, it did pinpoint the need to track, in near real time, Operation and Maintenance vehicle locations during day-to-day business and emergency outage restoration events. This need can be resolved through the ...
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