Agenda Information Sheet
DEPARTMENT: Fleet Services
CM/ ACM: Howard Martin
Date: February 13, 2017
SUBJECT
Title
Consider recommending adoption of an ordinance of the City of Denton authorizing the City Manager or his designee to execute contract for the acquisition of one (1) Refuse Trailer for the City of Denton Solid Waste Department which are available from only one source and in accordance with Chapter 252.022 of the Texas Local Government Code, such purchases are exempt from requirements of competitive bidding; and providing an effective date (File 6361-awarded to East Manufacturing in the amount of $68,200).
Body
BACKGROUND
This item is a fleet addition for the Solid Waste Departments mining operations. This equipment will be used to haul sorted materials to various locations. It has a one hundred (100) yard capacity which allows it to haul a large amount of materials and also a hydraulically operated floor for easy unloading of that material.
The City of Denton is standardizing to the East Manufacturing Refuse Trailer because it is a custom specification that is unique to our operation and accommodates the tarping system necessary to contain the municipal solid waste materials (Exhibit 2). Due to the Fleet department’s standardization to East Manufacturing Refuse Trailers, these trailers will be purchased as single source and in accordance with Chapter 252.022 of the Texas Local Government Code, such purchases are exempt from the requirement of competitive bidding.
RECOMMENDATION
Award the purchase of one (1) Refuse Trailer to East Manufacturing in the amount of $68,200.
ESTIMATED SCHEDULE OF PROJECT
East Manufacturing
Randolph, OH
PRIOR ACTION/REVIEW (Council, Boards, Commissions)
The City Council approved this addition as part of the mining operation for the Solid Waste Department.
FISCAL INFORMATION
The Refuse Trailer (Fleet ID#SW1756) will be funded from Solid Waste Departments operating budget. Requisition #132789 has been entered in the purchasing software system
BID INFORMATION
N/A
STRATEGIC PLAN RELATIONSHIP
The City of Denton’s Strategic Plan is an action-oriented road map that will help the City achieve its vision. The foundation for the plan is the five long-term Key Focus Areas (KFA): Organizational Excellence; Public Infrastructure; Economic Development; Safe, Livable, and Family-Friendly Community; and Sustainability and Environmental Stewardship. While individual items may support multiple KFAs, this specific City Council agenda item contributes most directly to the following KFA and goal:
Related Key Focus Area: Public Infrastructure
Related Goal: 2.3 Promote superior utility services and facilities
EXHIBITS
1. Quote
2. Standardization Memo
Respectfully submitted:
Terry Kader
Fleet Superintendent
Prepared by:
Charlie Rosendahl
Fleet Specialist