Planning Report
Notification Requirements for Public Hearings
Planning & Zoning Commission
October 26, 2016
REQUEST:
Title
Receive a report and hold a discussion regarding current notification practices and requirements for public hearings. (Cindy Jackson and Ron Menguita)
Body
BACKGROUND:
On October 12, 2016, a Work Session presentation was made to the Planning and Zoning Commission regarding the City's public hearing notification process with recommendations for improvement. This report is a follow up to the feedback received from the Commission.
CONSIDERATIONS:
1. The Planning Division's recommendation includes a provision which requires the applicant to purchase, install, maintain, and remove the public hearing sign. At the last work session there was discussion regarding how affidavits are received. Staff contacted other cities regarding how each city receives affidavits and it was determined:
* All but one city (Fort Worth) permits applicants to submit completed sign posting affidavit via in-person submittal, email, fax, or mail.
* Applicants in Plano post the signs prior to submitting the zoning application and submit the completed affidavit with the application.
* Applicants in all cities, except Fort Worth, typically have the sign company post the sign after it has been fabricated.
The notification requirements for the cities polled are reflected in Exhibit 1.
2. The following suggestions were made by the Commission either during the public hearing or via email subsequent to the public hearing. An associated response has been provided.
* Provide a self-addressed, stamped envelope with each 200-foot notification.
Response: It is possible to send the notice with a return envelope, however the return envelope will not have prepaid postage. The City's mailing service, Click2Mail, has indicated that this feature will be available in the near future. The cost for Click2Mail to send the notice with or without the return envelope costs $2.42.
* Crea...
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