AGENDA INFORMATION SHEET
DEPARTMENT: Materials Management
ACM: Bryan Langley
AGENDA DATE: October 18, 2016
SUBJECT
Title
Consider adoption of an ordinance of the City of Denton, Texas authorizing the City Manager to execute a Second Amendment to a Professional Services Agreement by and between the City of Denton, Texas and Nelson + Morgan Architects, Inc. for architectural, structural, mechanical, and engineering design services to support the design of the new City of Denton Fleet Services Annex Facility to be located at 1527 South Mayhill Road; providing an effective date (File No. 5497 in the additional amount not-to-exceed $158,035.00; aggregating a total not-to-exceed $202,948.09). The Public Utilities Board recommends approval (6-0).
Body
FILE INFORMATION
A Professional Services Agreement with Nelson + Morgan Architects, Inc. for architectural design and construction drawings for the City of Denton Fleet Services Facility was approved by Purchasing staff on February 14, 2016 in the amount of $24,840. Additional services were required in the amount of $20,073.09 for building code and sewer plan services. After review by City staff, it was determined the facility would better serve the City if it were located as an annex facility at the City’s ECO-W.E.R.C.S. complex. It is designed as a heavy-duty truck and off-road equipment service, maintenance, and repair facility. The new facility will include three 25’ wide service bays and one 30’ wide service bay designed to service compressed natural gas (CNG) fueled vehicles. A recessed service pit will be constructed in one bay. There will be a 40’ wide covered service bay, open sided, on one end of the building for servicing off-road equipment such as an excavator, dozer, compactor, articulated dump and water trucks. The enclosed building area is anticipated to be approximately 11,000 square feet, with 4,000 square feet of open area, totaling approximately 15,000 square feet.
The professional services to be provided include:
Preliminary Design
Construction bids and permits
Prepare construction documents
Prepare bid documentation and assist during contract negotiations
Provide construction administration
Compliance with codes, ordinances, and Texas Accessibility Standards
A more detailed description of services to be provided is included within the attached Professional Services Agreement (Exhibit 1). The estimated construction cost of the project has increased, due to being a separate structure functioning as an annex facility, which created the need for additional design and architectural services.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On October 10, 2016, the Public Utilities Board (PUB) recommended approval to forward this item to the City Council for consideration.
RECOMMENDATION
Approve a Second Amendment to a Professional Services Agreement between Nelson + Morgan Architects, Inc. and the City of Denton, Texas in the additional amount not-to-exceed $158,035.00 for a total contract amount not-to-exceed $202,948.09.
PRINCIPAL PLACE OF BUSINESS
Nelson + Morgan Architects, Inc.
Denton, TX
ESTIMATED SCHEDULE OF PROJECT
The professional services to be provided will begin upon approval by the City Council, and will continue until the completion of the project as defined in the Professional Services Agreement. The estimated time frame is shown below.
Pre-design, planning services-6 weeks
Construction document preparation-4 months
Construction administration will be based on the projected construction period.
FISCAL INFORMATION
The services to be performed under this contract will be funded from Solid Waste Capital Fund account 660114585.1350.40100. A line will be added to Purchase Order 166997 for the additional amount.
STRATEGIC PLAN RELATIONSHIP
The City of Denton’s Strategic Plan is an action-oriented road map that will help the City achieve its vision. The foundation for the plan is the five long-term Key Focus Areas (KFA): Organizational Excellence; Public Infrastructure; Economic Development; Safe, Livable, and Family-Friendly Community; and Sustainability and Environmental Stewardship. While individual items may support multiple KFAs, this specific City Council agenda item contributes most directly to the following KFA and goal:
Related Key Focus Area: Organizational Excellence
Related Goal: 1.1 Manage financial resources in a responsible manner
EXHIBITS
Exhibit 1: Original Agreement and Amendment 1
Exhibit 2: Public Utilities Board Draft Minutes
Exhibit 3: Ordinance
Exhibit 4: Second Amendment
Respectfully submitted:
Chuck Springer, 349-8260
Director of Finance
For information concerning this acquisition, contact: Vance Kemler at 349-8044.