AGENDA INFORMATION SHEET
DEPARTMENT: Materials Management
ACM: Bryan Langley
AGENDA DATE: October 18, 2016
SUBJECT
Title
Consider adoption of an ordinance of the City of Denton, Texas providing for, authorizing, and approving three (3) year software maintenance for continued vendor support of the hosted Millennium Library System and associated hardware and software modules, which is available from only one source and in accordance with Chapter 252.022 of the Texas Local Government Code such purchases are exempt from the requirements of competitive bidding; and providing an effective date (File 3224 awarded to Innovative Interfaces, Inc. in the three (3) year not-to-exceed amount of $186,490).
Body
FILE INFORMATION
The City of Denton uses Innovative Interfaces Inc. Sierra Services platform for maintaining Library patron accounts, managing the Library collection, and processing fines and fees. It is essential for the City of Denton to upkeep current maintenance with the software vendor in order to ensure availability of upgrades, software fixes, and access to knowledge and support resources. The Technology Services department could not identify any vendors within the city limits that could provide software maintenance for this application. The Sierra product cannot be purchased from any third party or supplier other than Innovative Interfaces Inc., as it is a proprietary product and requires Innovative’ s knowledge and expertise to install and maintain.
Innovative Interfaces, Inc. is the sole source vendor for maintenance for the Sierra Services platform and associated hardware and software modules. Section 252.022 of the Local Government Code provides that procurement of items that are only available from one source, do not have to be competitively bid.
RECOMMENDATION
Staff recommends awarding to Innovative Interfaces, Inc. for hosted Millennium software and associated modules in a three (3) year not-to-exceed amount of $186.490.
PRINCIPAL PLACE OF BUSINESS
Innovative Interfaces, Inc.
Emeryville, CA
ESTIMATED SCHEDULE OF PROJECT
November 1, 2016 through October 31, 2019.
FISCAL INFORMATION
Funding is budgeted in Technology Services operating account number 830400.6504.
STRATEGIC PLAN RELATIONSHIP
The City of Denton’s Strategic Plan is an action-oriented road map that will help the City achieve its vision. The foundation for the plan is the five long-term Key Focus Areas (KFA): Organizational Excellence; Public Infrastructure; Economic Development; Safe, Livable, and Family-Friendly Community; and Sustainability and Environmental Stewardship. While individual items may support multiple KFAs, this specific City Council agenda item contributes most directly to the following KFA and goal:
Related Key Focus Area: Organizational Excellence
Related Goal: 1.5 Utilize technology to enhance efficiency and productivity
EXHIBITS
Exhibit 1: Quote
Exhibit 2: Sole Source Letter
Exhibit 3: Staff Memo
Exhibit 4: Ordinance
Respectfully submitted:
Chuck Springer, 349-8260
Director of Finance
For information concerning this acquisition, contact: Melissa Kraft at 349-7823.