AGENDA INFORMATION SHEET
DEPARTMENT: Materials Management
ACM: Bryan Langley
AGENDA DATE: October 18, 2018
SUBJECT
Title
Consider adoption of an ordinance of the City of Denton, Texas providing for, authorizing, and approving the acquisition of one (1) Frazer Type I Ambulance for the City of Denton Fire Department which is available from only one source and in accordance with Chapter 252.022 of the Texas Local Government Code such purchases are exempt from the requirements of competitive bidding; and providing an effective date (File 6256-awarded to Knapp Chevrolet not-to-exceed amount of $223,875).
Body
FILE INFORMATION
This item is a fleet addition ambulance for Fire Station #8 when it is built. The ambulance will be staged at the Denton Regional Complex in the interim. The Frazer Type I ambulance body will be mounted on a Chevrolet Model 3500 diesel chassis. The addition was approved as a supplemental package in the Fiscal Year 2016-17 budget in an effort to improve response time.
This Frazer equipment is considered a sole source due to increased savings in parts stocking, repair familiarity, and operator training, by standardizing the units across the ambulance fleet of the City (Exhibit 1). The ambulance is quoted by Frazer through Knapp Chevrolet who is their licensed franchise dealer (Page 5 of Exhibit 1).
RECOMMENDATION
Award the purchase of one (1) Frazer Type I ambulance body and Chevrolet Model 3500 chassis from Knapp Chevrolet in the amount of $221,875.
PRINCIPAL PLACE OF BUSINESS
Knapp Chevrolet
Houston, TX
ESTIMATED SCHEDULE OF PROJECT
The purchase and delivery the ambulance will occur within 180 days of purchase order issuance.
FISCAL INFORMATION
The Ambulance (Fleet ID#FD17103) will be funded from Fire Department operating budget. A requisition will be entered in the purchasing software system after a reimbursement ordinance is approved and funding is available.
STRATEGIC PLAN RELATIONSHIP
The City of Denton’s Strategic Plan is an action-oriented road map that will help the City achieve its vision. The foundation for the plan is the five long-term Key Focus Areas (KFA): Organizational Excellence; Public Infrastructure; Economic Development; Safe, Livable, and Family-Friendly Community; and Sustainability and Environmental Stewardship. While individual items may support multiple KFAs, this specific City Council agenda item contributes most directly to the following KFA and goal:
Related Key Focus Area: Safe, Liveable & Family-Friendly Community
Related Goal: 4.1 Enhance public safety in the community
EXHIBITS
Exhibit 1: Quote
Exhibit 2: Staff Memo
Exhibit 3: Ordinance
Respectfully submitted:
Chuck Springer, 349-8260
Director of Finance
For information concerning this acquisition, contact: Terry Kader at 349-8729.