AGENDA INFORMATION SHEET
DEPARTMENT: Materials Management
ACM: Bryan Langley
AGENDA DATE: October 18, 2016
SUBJECT
Title
Consider adoption of an ordinance accepting competitive bids and awarding a public works contract for the construction of the Northwest Denton Park Loop Trail Project for the City of Denton Parks and Recreation Department; providing for the expenditure of funds therefor; and providing an effective date (IFB 6131C-awarded to North Rock Construction LLC in the not-to-exceed amount of $1,723,855.91).
Body
BID INFORMATION
This Transportation Enhancement Project consists of the installation of a pedestrian bridge across Cooper Creek to connect the McKamy Evers subdivision to Evers Parkway which will provide a safe route to Evers Elementary School and Evers Park. Additionally, this project will allow the continuation of the Cooper Creek Trail from Evers Elementary School to North Pointe Park, connect to UNT’s Discovery Park, and connect to planned bicycle improvements on Windsor Drive at North Lakes Park and existing bicycle routes on Hinkle Drive south to US 380.
Invitations for Bid for this project were sent to 1131 prospective bidders. In addition, specifications were placed on the Materials Management website for prospective suppliers to download and advertised in the local newspaper. Six (6) bids were received (Exhibit 1). North Rock Construction, LLC submitted the lowest price bid meeting specification. Dunaway Associates, LP, the Design Firm of Record for this project has reviewed the bid submittals and references and recommends award to North Rock Construction, LLC in the amount of $1,723,855.91 (Exhibit 2).
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
The Transportation Enhancement Grant funded bicycle and pedestrian trail was awarded to the City of Denton on July 26, 2013 in conjunction with City Council Resolution No. R2012-041. This authorized the City of Denton to participate in the 2012 Local Transportation Enhancement Program Call for Projects. On July 15, 2014, Council passed Ordinance 2014-215 granting approval for the City of Denton to enter into an agreement with the Texas Department of Transportation (TXDOT) in order to participate in the matching grant that TXDOT awarded in the amount of $1,623,697. The City of Denton is required to match $324,739 of the grant funds throughout the course of the project.
RECOMMENDATION
Approve the award of IFB 6131C to the lowest responsible bidder meeting specification, North Rock Construction, LLC, in the amount of $1,723,855.91.
PRINCIPAL PLACE OF BUSINESS
North Rock Construction, LLC
Denton, Texas
ESTIMATED SCHEDULE OF PROJECT
The project is estimated to be completed within 270 working days of Notice to Proceed.
FISCAL INFORMATION
This project will be funded from Park Development Funds using account# 4000151444.1360.40100. Requisition# ______ has been entered in the Purchasing software system.
STRATEGIC PLAN RELATIONSHIP
The City of Denton’s Strategic Plan is an action-oriented road map that will help the City achieve its vision. The foundation for the plan is the five long-term Key Focus Areas (KFA): Organizational Excellence; Public Infrastructure; Economic Development; Safe, Livable, and Family-Friendly Community; and Sustainability and Environmental Stewardship. While individual items may support multiple KFAs, this specific City Council agenda item contributes most directly to the following KFA and goal:
Related Key Focus Area: Safe, Liveable & Family-Friendly Community
Related Goal: 4.4 Provide and support outstanding leisure, cultural, and educational opportunities
EXHIBITS
Exhibit 1: Bid Tabulation
Exhibit 2: Bidder Review
Exhibit 3: Ordinance
Exhibit 4: Contract
Respectfully submitted:
Chuck Springer, 349-8260
Director of Finance
For information concerning this acquisition, contact: Jim Mays at 349-7465.