AGENDA INFORMATION SHEET
DEPARTMENT: Materials Management
ACM: Bryan Langley
AGENDA DATE: September 27, 2016
SUBJECT
Title
Consider adoption of an ordinance of the City of Denton, Texas providing for, authorizing, and approving the purchase and installation of a 300 kilowatt (KW) single phase generator 277/480 with 600 AMP main breaker to provide emergency backup for the City of Denton Service Center operations which is available from only one source and in accordance with Chapter 252.022 of the Texas Local Government Code such purchases are exempt from the requirements of competitive bidding; and providing an effective date (File 6239-awarded to C&G Electric, Inc. in the not-to-exceed amount of $121,490).
Body
FILE INFORMATION
This item is for the purchase and installation of one (1) new emergency 300KW Cummins Generator 277/480 with 600AMP main breaker and one (1) ASCO Series 3, 2000AMP service entrance rated transfer switch beside the existing Main Distribution Panel. The purchase and installation of the generator is time sensitive due to the potential for inclement weather in the near future. The Service Center recently had an outage of over three (3) hours due to a lightning strike. This created a potential situation for security issues to arise since Denton Municipal’s Communications Department is housed at this facility and they are a Physical Security Perimeter (PSP) area. C & G Electric has installed other generators for the City at the Fleet Services building and Denton Municipal Electric facilities, therefore we would like to proceed with their services in this area due to their familiarity with the City’s processes. There is a 10-12 week lead time and using a company familiar with the City and its processes will assist in expediting the completion of the project.
RECOMMENDATION
Approve the award of a contract for the purchase and installation of a 300 kilowatt (KW) single phase generator 277/480 with 600 AMP main breaker to C&G Electric, Inc. in the not-to-exceed amount of $121,490.
PRINCIPAL PLACE OF BUSINESS
C & G Electric
Denton, TX
ESTIMATED SCHEDULE OF PROJECT
The estimated completion date for the installation of the generator is December 1, 2016.
FISCAL INFORMATION
Multiple departments from the Service Center have contributed to the funding of the new generator. The account numbers that will be used to find this project are 100223444.1360.40100, 630248517.1365.40100, and 100223409.1365.40100.
STRATEGIC PLAN RELATIONSHIP
The City of Denton’s Strategic Plan is an action-oriented road map that will help the City achieve its vision. The foundation for the plan is the five long-term Key Focus Areas (KFA): Organizational Excellence; Public Infrastructure; Economic Development; Safe, Livable, and Family-Friendly Community; and Sustainability and Environmental Stewardship. While individual items may support multiple KFAs, this specific City Council agenda item contributes most directly to the following KFA and goal:
Related Key Focus Area: Organizational Excellence
Related Goal: 1.3 Promote effective internal and external communication
EXHIBITS
Exhibit 1: Quote
Exhibit 2: Staff Memo
Exhibit 3: Ordinance
Respectfully submitted:
Chuck Springer, 349-8260
Director of Finance
For information concerning this acquisition, contact: Dean Hartley at 349-8243.