AGENDA INFORMATION SHEET
DEPARTMENT: Materials Management
ACM: Bryan Langley
AGENDA DATE: September 27, 2016
SUBJECT
Title
Consider adoption of an ordinance of the City of Denton, Texas providing for, authorizing, and approving the purchase of equipment to outfit two (2) Pierce Velocity Pumper Fire Engines for the City of Denton Fire Department, which is available from only one source and in accordance with Chapter 252.022 of the Texas Local Government Code such purchases are exempt from the requirements of competitive bidding; and providing an effective date (File 6245 awarded to Siddons-Martin Emergency Group in the not-to-exceed amount of $379,000.26).
Body
FILE INFORMATION
This purchase is for equipment to outfit two (2) new replacement fire engine apparatus (Exhibit 1-Quote). The two (2) new fire engines are scheduled to be delivered within the next four (4) weeks. The Fire Department has previously utilized Pierce Manufacturing Inc. for custom fire apparatus equipment which is sold through Siddons-Martin Emergency Group, as the local authorized distributor.
The Fire Department recommends the continued standardization of equipment to streamline technician training, parts supply and vendor support through the local authorized service center, Siddons-Martin Emergency Group (Exhibit 2). The vendor will be providing warranty-covered installation of all components. The installation will be completed to the National Fire Protection Agency (NFPA) specifications recommended for fire apparatus.
In addition to the maintenance and warranty benefits, the Fire Department is also standardizing components for emergency response. Therefore, delivery of on-scene response can be achieved faster when operating under these common circumstances. The procurement of fire apparatus equipment through Siddons-Martin Emergency Group represents the best value for the City of Denton.
Pierce Manufacturing Inc. is the sole designer and manufacturer of the specified fire engine equipment, which is solely distributed and serviced by Siddons-Martin Emergency Group (Exhibit 3). Section 252.022 of the Local Government Code provides that procurement of items that are only available from one source, do not have to be competitively bid.
RECOMMENDATION
Award the purchase of fire engine equipment to Siddons-Martin Emergency Group in the not-to-exceed amount of $379,000.26. This cost for the equipment for each fire engine apparatus is $189,500.13.
PRINCIPAL PLACE OF BUSINESS
Siddons-Martin Emergency Group
Denton, TX
ESTIMATED SCHEDULE OF PROJECT
The equipment purchase for both fire engine apparatus will be initiated upon Council approval.
FISCAL INFORMATION
Funding for the fire engine equipment was approved for Fiscal Year 2015-2016 and will be charged to the Fleet Services Capital Fund account 810254408.1355.30100.
STRATEGIC PLAN RELATIONSHIP
The City of Denton’s Strategic Plan is an action-oriented road map that will help the City achieve its vision. The foundation for the plan is the five long-term Key Focus Areas (KFA): Organizational Excellence; Public Infrastructure; Economic Development; Safe, Livable, and Family-Friendly Community; and Sustainability and Environmental Stewardship. While individual items may support multiple KFAs, this specific City Council agenda item contributes most directly to the following KFA and goal:
Related Key Focus Area: Organizational Excellence
Related Goal: 4.1 Enhance public safety in the community
EXHIBITS
Exhibit 1: Quote
Exhibit 2: Staff Memo
Exhibit 3: Vendor Sole Source Memo
Exhibit 4: Ordinance
Respectfully submitted:
Chuck Springer, 349-8260
Director of Finance
For information concerning this acquisition, contact: Terry Kader at 349-8729.