AGENDA INFORMATION SHEET
DEPARTMENT: Materials Management
ACM: Bryan Langley
AGENDA DATE: September 20, 2016
SUBJECT
Title
Consider adoption of an ordinance of the City of Denton authorizing the City Manager or his designee to execute a contract through the Buy Board Cooperative Purchasing Network for the acquisition of one (1) 2014 Elgin model Broom Badger street sweeper for the City of Denton Solid Waste Department; and providing an effective date (File 6225-awarded to Kinloch Equipment & Supply, Inc. in the amount of $169,000). The Public Utilities Board recommends approval (7-0).
Body
FILE INFORMATION
This item is a Fleet addition for the Solid Waste Department and will be used to maintain the roads at the City of Denton Municipal Solid Waste Facility located at 1527 S. Mayhill Road. Quotes were obtained from two (2) cooperative contract vendors and one (1) non contract vendor. Staff requested quotes for demonstration (demo) models with up to 15,000 miles. The unit that staff is recommending is a 2014 Elgin Broom Badger demo model that currently has 11,945 miles. The equipment will have the same warranty as a new unit. The 2014 equipment is also immediately available so there will be no lead time for an order.
The 2016 Elgin Broom Badger shown on the price comparison sheet does not include a chassis. The additional cost for the chassis for the new unit is estimated to be $40,000, which would increase the cost above the recommended unit to $57,749. The third vendor, BTE Body Company, Inc. responded with a comparable 2014 unit that is $44,175 higher than the staff recommendation. Therefore, the 2014 Elgin model Broom Badger street sweeper is the best value for the City. The street sweeper will be purchased through the Buy Board Cooperative Purchasing Network Contract# 420-13.
RECOMMENDATION
Award the purchase of one (1) 2014 Elgin model Broom Badger to Kinloch Equipment & Supply, Inc. in the amount of $169,000.
PRINCIPAL PLACE OF BUSINESS
Kinloch Equipment & Supply, Inc.
Arlington, TX
ESTIMATED SCHEDULE OF PROJECT
The purchase and delivery the street sweeper will occur within 30 days of purchase order issuance.
FISCAL INFORMATION
The street sweeper (Fleet ID#SW1686) will be funded from Solid Waste Capital Fund account 660158595.1355.30100. Requisition #130330 has been entered in the Purchasing software system.
STRATEGIC PLAN RELATIONSHIP
The City of Denton’s Strategic Plan is an action-oriented road map that will help the City achieve its vision. The foundation for the plan is the five long-term Key Focus Areas (KFA): Organizational Excellence; Public Infrastructure; Economic Development; Safe, Livable, and Family-Friendly Community; and Sustainability and Environmental Stewardship. While individual items may support multiple KFAs, this specific City Council agenda item contributes most directly to the following KFA and goal:
Related Key Focus Area: Organizational Excellence
Related Goal: 1.1 Manage financial resources in a responsible manner
EXHIBITS
Exhibit 1: Comparison and Quotes
Exhibit 2: Public Utilities Board Draft Minutes
Exhibit 3: Ordinance
Respectfully submitted:
Chuck Springer, 349-8260
Director of Finance
For information concerning this acquisition, contact: Terry Kader at 349-8729.