AGENDA INFORMATION SHEET
DEPARTMENT: Materials Management
ACM: Bryan Langley
AGENDA DATE: September 20, 2016
SUBJECT
Title
Consider adoption of an ordinance awarding a contract for the purchase of software maintenance for the City of Denton for continued vendor support of the Oracle EnterpriseOne (formerly PeopleSoft EnterpriseOne (formerly JD Edwards OneWorld)) software as awarded by the State of Texas Department of Information Resources (DIR) through the Go DIRect Program, Contract Number DIR-TSO-2539; providing for the expenditure of funds therefor and providing an effective date. (File 3100 awarded to Oracle America, Inc. in the three (3) year not-to-exceed amount of $575,000).
Body
FILE INFORMATION
The City of Denton uses the Oracle EnterpriseOne software package for Job Cost, Warehouse Inventory and Procurement, Financials, General Ledger Accounting, Human Resources, Employee Information, and Payroll. It is essential for the City of Denton to keep current maintenance with the software vendor in order to ensure availability of upgrades, software fixes, and access to knowledge and support resources. The Technology Services department could not identify any local vendors that could provide software maintenance for this application. Technology Services obtained pricing from three (3) different vendors on the Texas Department of Information Resources (DIR) Go DIRect Program (Exhibit 1). Oracle USA, Inc. provided the best available pricing. Therefore, procuring this maintenance from the above vendor is the best value for the City of Denton.
RECOMMENDATION
Technology Services recommends awarding to Oracle USA, Inc. for Oracle EnterpriseOne software maintenance in the three (3) year not-to-exceed amount of $575,000. The not-to-exceed amount includes an estimated amount for years two and three of the DIR contract and a contingency for additional licenses and support that may be needed as City services are added.
PRINCIPAL PLACE OF BUSINESS
Oracle USA, Inc.
Dallas, TX
ESTIMATED SCHEDULE OF PROJECT
October 1, 2016 through September 30, 2019.
FISCAL INFORMATION
Funding is budgeted in the Technology Services Fund account number 830400.6504 beginning October 1, 2016.
STRATEGIC PLAN RELATIONSHIP
The City of Denton’s Strategic Plan is an action-oriented road map that will help the City achieve its vision. The foundation for the plan is the five long-term Key Focus Areas (KFA): Organizational Excellence; Public Infrastructure; Economic Development; Safe, Livable, and Family-Friendly Community; and Sustainability and Environmental Stewardship. While individual items may support multiple KFAs, this specific City Council agenda item contributes most directly to the following KFA and goal:
Related Key Focus Area: Organizational Excellence
Related Goal: 1.5 Utilize technology to enhance efficiency and productivity
EXHIBITS
Exhibit 1: Cost Comparison
Exhibit 2: Oracle Quote
Exhibit 3: Ordinance
Respectfully submitted:
Chuck Springer, 349-8260
Director of Finance
For information concerning this acquisition, contact: Melissa Kraft at 349-7823.