AGENDA INFORMATION SHEET
DEPARTMENT: Materials Management
ACM: Bryan Langley
AGENDA DATE: September 20, 2016
SUBJECT
Title
Consider adoption of an ordinance of the City of Denton, Texas providing for, authorizing, and approving three (3) year software maintenance for continued vendor support of the TriTech Public Safety System and associated modules used for Police and Fire Department Dispatching and Records Management, which is available from only one source and in accordance with Chapter 252.022 of the Texas Local Government Code such purchases are exempt from the requirements of competitive bidding; and providing an effective date (File 2640 awarded to TriTech Software Systems in the three (3) year not-to-exceed amount of $716,200).
Body
FILE INFORMATION
The City of Denton uses the TriTech Public Safety Software Suite for managing all aspects of Public Safety Dispatching as well as managing the Public Safety Records for Police and Fire Departments. It is essential for the City of Denton to keep current maintenance with the software vendor in order to ensure availability of upgrades, software fixes, and access to knowledge and support resources. The Technology Services department could not identify any local vendors that could provide software maintenance for this application. Therefore, procuring this maintenance from TriTech Software Systems is the best value for the City of Denton (Exhibit 1-Quote).
TriTech Software Systems is the sole-source vendor for continued support and maintenance for the TriTech Public Safety Software Suite of modules (Exhibit 2). Section 252.022 of the Local Government Code provides that procurement of items and services that are available from one source, do not have to be competitively bid.
Although staff is requesting approval for a three (3) year funding amount, the City is in the process of researching replacement or upgrade options for the Public Safety Computer Aided Dispatch/Records Management System (CAD/RMS) for...
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