AGENDA INFORMATION SHEET
DEPARTMENT: Materials Management
ACM: Bryan Langley
AGENDA DATE: September 20, 2016
SUBJECT
Title
Consider adoption of an ordinance awarding the expenditure of funds for service and support for the City of Denton for continued vendor support of wireless access for mobile data computers and devices as awarded by the State of Texas Department of Information Resources (DIR) Contract Number DIR-SDD-1777; providing the expenditure of funds therefore and providing an effective date (File 3561 awarded to AT&T Mobility in a three (3) year not-to-exceed amount of $928,458).
Body
FILE INFORMATION
The City of Denton uses the AT&T Mobility 3G/4G/LTE Network along with a dedicated network connection to AT&T Network Operations Center and the Netmotion Virtual Private Network solutions to provide Public Safety Mobile Data Computer (MDC), wireless access to the City Enterprise Network. This combination of networking, hardware, and software systems provides public safety personnel direct access to public safety dispatching for Police and Fire operations. It also provides access to the Records Management System, and the Denton Repeat Offender Program. This system is certified by the Texas Law Enforcement Telecommunications System (TLETS) to access the National Criminal Justice Information System network.
AT&T Mobility also provides other City departments direct access to the City’s Network, thereby affording direct access to web applications for GIS mapping and work order systems. It is essential for the City of Denton to maintain the current wireless connectivity with the established vendor to ensure continued service and support of this network system thereby making this vendor the best value for the City of Denton.
RECOMMENDATION
Award to AT&T Mobility for wireless connectivity in the three (3) year not-to-exceed amount of $928,458. The not-to-exceed amount includes the monthly estimated cost of $10,481 for Public Safety, the monthly estimated cost of $11,011 for other City departments, and a 20% contingency for each year for additional phone lines and data plans that may be needed as City services expand.
PRINCIPAL PLACE OF BUSINESS
AT&T Mobility
Hurst, TX
ESTIMATED SCHEDULE OF PROJECT
October 1, 2016 through September 30, 2019.
FISCAL INFORMATION
Funding for Public Safety wireless computer access is budgeted in the Technology Services operating account number 830700.7944 starting October 1, 2016. The cost of individual phones and services for other City Departments will be charged to the operating account to which the phone is assigned.
STRATEGIC PLAN RELATIONSHIP
The City of Denton’s Strategic Plan is an action-oriented road map that will help the City achieve its vision. The foundation for the plan is the five long-term Key Focus Areas (KFA): Organizational Excellence; Public Infrastructure; Economic Development; Safe, Livable, and Family-Friendly Community; and Sustainability and Environmental Stewardship. While individual items may support multiple KFAs, this specific City Council agenda item contributes most directly to the following KFA and goal:
Related Key Focus Area: Organizational Excellence
Related Goal: 1.3 Promote effective internal and external communication
EXHIBITS
Exhibit 1: Public Safety Quote
Exhibit 2: Non Public Safety Quote
Exhibit 3: Ordinance
Respectfully submitted:
Chuck Springer, 349-8260
Director of Finance
For information concerning this acquisition, contact: Melissa Kraft at 349-7823.