Agenda Information Sheet
DATE: September 20, 2016
DEPARTMENT: Parks and Recreation
ACM: John Cabrales, Jr.
SUBJECT
Title
Consider adoption of an ordinance approving a City sponsorship in an amount not to exceed $6,000 of in-kind services and supplies for the 28th Annual Denton Holiday Lighting Festival to be held on the Downtown Square on December 2, 2016; and providing an effective date.
Body
BACKGROUND
The Denton Holiday Lighting Festival is organized by the Denton Holiday Festival Association that is comprised of community volunteers. Last year, City Council authorized spending up to $6,000 of in-kind services and resources for the event. For Fiscal Year 2015-16, in-kind services and resources provided to the Denton Holiday Lighting Festival included staff, equipment, and supplies. The Police provided $2,012 of security support and Parks Maintenance provided $1,672 of staff support and $1,761 for the rental of tables, chairs, and barricades. In addition, the Denton Holiday Lighting Festival received $7,700 in Hotel/Motel Occupancy Tax (HOT) funds.
The actual cost to support the 2015 event was $5,445 which was $555 less than was authorized by Council (Exhibit 2).
To support this event at the current level, the 2016 cost will be approximately $6,000. The Denton Holiday Lighting Festival Celebration expects to have 30 vendors and estimates 4,000 people will attend the event.
RECOMMENDATION
Staff recommends supporting the in-kind request up to $6,000.
PRIOR ACTION/REVIEW
On December 1, 2015, City Council authorized an amount not to exceed $6,000 under Ordinance 2015-371. On December 2, 2014, City Council authorized an agreement for the City's sponsorship in an amount not to exceed $4,700 under Ordinance 2014-410.
FISCAL INFORMATION
The estimated cost to the City to provide the requested in-kind services and supplies is not to exceed $6,000. In 2015, the Denton Holiday Lighting Festival received $7,700 in HOT funds. The total cost of...
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