Agenda Information Sheet
DEPARTMENT: Fleet Services
CM/ ACM: Howard Martin
Date: September 12, 2016
SUBJECT
Title
Consider recommending the City Council adopt an ordinance of the City of Denton authorizing the City Manager or his designee to execute a contract through the National IPA Purchasing Network for the acquisition of one (1) 2014 CAT model MH3037 material handler for the City of Denton Solid Waste Department; and providing an effective date (File 6224-awarded to Holt CAT in the amount of $455,584.49).
Body
BACKGROUND
This item is an addition for the Solid Waste Department and will be used as part of their upcoming mining operation. The unit that staff is recommending is a demo model with 800 hours currently. The equipment will have the same warranty as a new unit and will be fully serviced by the vendor prior to the City of Denton accepting delivery. Staff is recommending the purchase of the demo equipment due to the $83,349.75 savings over the newer CAT model and $62,060.38 less than the next low bid. The equipment is also immediately available so there will be no order lead time. The material handler will be purchased through the National IPA Cooperative Purchasing Network Contract# 120377.
Quotes were obtained from three (3) cooperative contract vendors. Bids on demo models with up to 1,000 hours were requested but Holt CAT was the only vendor with a demo unit that met specifications (Exhibit 2).
RECOMMENDATION
Award the purchase of one (1) CAT model MH3037 to Holt CAT in the amount of $455,584.49.
ESTIMATED SCHEDULE OF PROJECT
The purchase and delivery the material handler will occur within 5 days of purchase order issuance.
PRIOR ACTION/REVIEW (Council, Boards, Commissions)
This item was approved for purchase in the FY2015-2016 budget.
FISCAL INFORMATION
The material handler (Fleet ID#SW1684) will be funded from Solid Waste Department operating account 660180595.1355.30100. Requisition #130316 has been entered in the Purchasing software system.
STRATEGIC PLAN RELATIONSHIP
The City of Denton’s Strategic Plan is an action-oriented road map that will help the City achieve its vision. The foundation for the plan is the five long-term Key Focus Areas (KFA): Organizational Excellence; Public Infrastructure; Economic Development; Safe, Livable, and Family-Friendly Community; and Sustainability and Environmental Stewardship. While individual items may support multiple KFAs, this specific City Council agenda item contributes most directly to the following KFA and goal:
Related Key Focus Area: Sustainable & Environmental Stewardship
Related Goal: 5.6 Promote sustainable materials resource management
EXHIBITS
1. Comparison and Quotes
Respectfully submitted:
Terry Kader
Fleet Superintendent
Prepared by:
Charlie Rosendahl
Fleet Specialist