AGENDA INFORMATION SHEET
DEPARTMENT: Materials Management
ACM: Bryan Langley
AGENDA DATE: August 16, 2016
SUBJECT
Title
Consider adoption of an ordinance of the City of Denton, Texas providing for, authorizing, and approving the purchase of Microsoft Enterprise Licensing Renewal agreement to renew licensing for the: Desktop Optimization Package, Remote Desktop Services, Office 365, and Client/Server software licensing as approved by the State of Texas Department of Information Resources (DIR) Contract Number DIR-SDD-2503; providing for the expenditure of funds therefor; and providing an effective date (File 6207-awarded to SHI Government Solutions in the three (3) year not-to-exceed amount of $1,890,003).
Body
FILE INFORMATION
The City of Denton utilizes Microsoft Corporation software to support daily operations, communication, and services to the community. The City leverages a number of different Microsoft software products including Windows server and desktop operating systems, Microsoft Office, Exchange, Lync, SQL server, SharePoint, Visio, and Project. The City of Denton (City) currently has an established Enterprise Agreement ("EA") with Microsoft which allows the City to purchase and utilize Microsoft software products.
A Microsoft Enterprise Agreement is a volume licensing package offered by Microsoft. It primarily targets large organizations that have 500 or more personal computers. The Microsoft Enterprise Agreement assists us in getting the best pricing, discounts, and added benefits designed to support server and cloud technologies. The City realizes the best savings by deploying a common IT platform across the organization. The City also receives 24/7 technical support, planning services, end-user and technical training, as well as unique technologies with Software Assurance. Upfront costs are minimized and staff can budget more effectively by locking in pricing and spreading payments over three (3) years.
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