AGENDA INFORMATION SHEET
DEPARTMENT: Materials Management
ACM: Bryan Langley
AGENDA DATE: August 16, 2016
SUBJECT
Title
Consider adoption of an ordinance of the City of Denton, Texas providing for, authorizing, and approving a professional services agreement between the City of Denton and SSP Innovations to assist Denton Municipal Electric with their Operation Technology including General Information Systems (GIS) and related software which is available from only one source and in accordance with Chapter 252.022 of the Texas Local Government Code such purchases are exempt from the requirements of competitive bidding; and providing an effective date (File 6122-in the three (3) year not-to-exceed amount of $2,000,000). The Public Utilities Board recommends approval (6-0).
Body
FILE INFORMATION
After gaining input from numerous departments within Denton Municipal Electric (DME), as well as departments outside of DME such as the City of Denton Technology Services and Customer Service, Denton Municipal Electric has developed a comprehensive five (5) year roadmap called the “Innovation Plan”. The Innovation Plan contains a number of short and long term integrations that provide direct and indirect service improvement to its customers. The Innovation Plan is extensive and the need for an outside contractor to provide professional services was identified. A detailed description of the work to be performed is included in the attached Public Utilities Board Agenda Information Sheet (Exhibit 1).
The recommended vendor, SSP Innovations, LLC, has performed installation, configuration, data conversion, data modeling, and training projects for many utilities. This work around solution oriented consulting will help DME with many projects including database health and tuning, upgrades, and filling needed technological gaps with customization and integration projects. SSP Innovations, LLC has performed work for many other municipal utilities across the United States including Garland Power & Light (Garland, TX), CPS Energy (San Antonio, TX), City of Houston (Houston, TX), City of New Braunfels (New Braunfels, TX), Memphis Light Gas & Water (Memphis, TN), and Burbank Water & Power (Burbank, CA).
In accordance with Texas Local Government Code 252.022, Section 252.022 of the Local Government Code provides that procurement of items that are only available from one source, do not require a competitive procurement process. Therefore, the City of Denton has elected to not seek qualification based competition for these identified services (Exhibit 2-Business Justification Memo).
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On August 8, 2016, the Public Utilities Board recommended approval to forward this item to the City Council for consideration.
RECOMMENDATION
Approve a Professional Services Agreement with SSP Innovations, LLC to assist Denton Municipal Electric with their Operation Technology including General Information Systems (GIS) and related software in the three (3) year not-to-exceed amount of $2,000,000.
PRINCIPAL PLACE OF BUSINESS
SSP Innovations, LLC
Centennial, CO
ESTIMATED SCHEDULE OF PROJECT
Services to be performed will begin upon Council approval and will continue until the completion of the project as defined in the Professional Services Agreement.
FISCAL INFORMATION
The services to be performed under this contract will be funded from the Electric Utility Capital Fund account 603582500.
STRATEGIC PLAN RELATIONSHIP
The City of Denton’s Strategic Plan is an action-oriented road map that will help the City achieve its vision. The foundation for the plan is the five long-term Key Focus Areas (KFA): Organizational Excellence; Public Infrastructure; Economic Development; Safe, Livable, and Family-Friendly Community; and Sustainability and Environmental Stewardship. While individual items may support multiple KFAs, this specific City Council agenda item contributes most directly to the following KFA and goal:
Related Key Focus Area: Organizational Excellence
Related Goal: 1.5 Utilize technology to enhance efficiency and productivity
EXHIBITS
Exhibit 1: Public Utilities Board Agenda Information Sheet
Exhibit 2: Business Justification Memo
Exhibit 3: Public Utilities Board Draft Minutes
Exhibit 4: Ordinance
Exhibit 5: Contract
Respectfully submitted:
Chuck Springer, 349-8260
Director of Finance
For information concerning this acquisition, contact: Jerry Fiedler at 349-7173.