AGENDA INFORMATION SHEET
DEPARTMENT: Materials Management
ACM: Bryan Langley
AGENDA DATE: August 16, 2016
SUBJECT
Title
Consider adoption of an ordinance of the City of Denton authorizing the City Manager or his designee to execute a purchase order through The Interlocal Purchasing System (TIPS) Cooperative Purchasing Program Contract# 02042315 for the replacement of Sections C, D, E, and F of the roof at the City of Denton Civic Center by way of an Interlocal Agreement with the City of Denton; and providing an effective date (File 6179-awarded to CBS Mechanical, Inc. dba CBS Roofing services in the amount of $183,518).
Body
FILE INFORMATION
This contract is for the partial replacement of the roof at the Civic Center (Sections C, D, E, & F). These sections were scheduled to be replaced in 2011 but the Facilities Management Preventative Maintenance Program made it possible to extend the life of the roof four (4) years longer than expected. The roof is now out of warranty and is showing signs of failure.
The Facilities Management Department and the City’s roofing consultant, Armko Industries, recommend the replacement of sections C, D, E, & F of the roof by utilizing The Interlocal Purchasing System (TIPS) Cooperative Purchasing Program awarded vendor-CBS Mechanical, Inc. dba CBS Roofing Services (CBS). CBS is a local vendor that recently completed the replacement of Sections A and B of the Civic Center roof. Based on the satisfactory completion of Sections A and B, staff recommends awarding this contract to CBS for the remaining sections of the roof. By awarding the remaining sections of the roof replacement to the same vendor, the entire roof will have a twenty (20) year warranty through the same company.
PRIOR ACTION/VIEW (COUNCIL, BOARDS, COMMISSIONS)
Council approved an Interlocal Agreement with The Interlocal Purchasing System (TIPS) on May 17, 2011 (Ordinance# 2011-082).
RECOMMENDATION
Staff recommends award to CBS Mechanical, Inc. dba CBS Roofing Services in the amount of $183,518 which includes payment and performance bonds.
PRINCIPAL PLACE OF BUSINESS
CBS Mechanical, Inc. dba CBS Roofing Services
Denton, TX
ESTIMATED SCHEDULE OF PROJECT
This project is estimated to be completed within 25 days of Notice to Proceed.
FISCAL INFORMATION
The project will be funded from Facilities Management capital account number 1001894091365.40100 in the amount of $116,396.74 and capital account number 100189402.1365.40100 in the amount of $67,121.26. Requisition# 129032 has been entered in the Purchasing software system.
STRATEGIC PLAN RELATIONSHIP
The City of Denton’s Strategic Plan is an action-oriented road map that will help the City achieve its vision. The foundation for the plan is the five long-term Key Focus Areas (KFA): Organizational Excellence; Public Infrastructure; Economic Development; Safe, Livable, and Family-Friendly Community; and Sustainability and Environmental Stewardship. While individual items may support multiple KFAs, this specific City Council agenda item contributes most directly to the following KFA and goal:
Related Key Focus Area: Organizational Excellence
Related Goal: 4.4 Provide and support outstanding leisure, cultural, and educational opportunities
EXHIBITS
Exhibit 1: Ordinance
Exhibit 2: Contract
Respectfully submitted:
Chuck Springer, 349-8260
Director of Finance
For information concerning this acquisition, contact: Dean Hartley at 349-8243.