AGENDA INFORMATION SHEET
DEPARTMENT: Materials Management
ACM: Bryan Langley
AGENDA DATE: August 2, 2016
SUBJECT
Title
Consider adoption of an ordinance accepting competitive proposals and awarding a contract for the supply of Electric Substation Control Buildings for Denton Municipal Electric; providing for the expenditure of funds therefor; and providing an effective date (RFP 6115-awarded to Crown Technical Systems in the three (3) year not-to-exceed amount of $3,530,000). The Public Utilities Board recommends approval (6-0).
Body
RFP INFORMATION
Denton Municipal Electric (DME) has substation projects approved in its Five Year Capital Improvement Plan (CIP) that will require the purchase of prefabricated control buildings. DME has developed three substation control building plans that can be utilized for all CIP projects where such facilities are required. Control buildings are essential components for substations because they provide physical security and a climate controlled environment for critical power system protection and control hardware. A standardized layout for the buildings has been developed that provides the advantage of reducing engineering, provides a predictable space requirement within substations, and allows an agreement to be structured to purchase multiple buildings over time at a lower cost. A more detailed description of the buildings is included in the Public Utilities Board Agenda Information Sheet (Exhibit 1).
Request for proposals were sent to 155 prospective suppliers, including one Denton firm. In addition, specifications were placed on the Materials Management website for prospective suppliers to download and the notice to prospective suppliers was advertised in the local newspaper. Nine proposals were received. Proposals were evaluated based upon published criteria, including price, delivery and probable performance by the supplier (Exhibit 2). Crown Technical Systems was ranked the highest and determined to be the...
Click here for full text