AGENDA INFORMATION SHEET
DEPARTMENT: Materials Management
ACM: Bryan Langley
AGENDA DATE: August 2, 2016
SUBJECT
Title
Consider adoption of an ordinance accepting competitive proposals and awarding a contract for Audit Services for the City of Denton; providing for the expenditure of funds therefor; and providing an effective date (RFP 6118-awarded to Pattillo, Brown & Hill, L.L.P., for a term of three (3) years with two (2) one year renewal options, in the not-to-exceed amount of $477,350). The Audit/Finance Committee recommends approval (2-0).
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RFP INFORMATION
The City of Denton Audit/Finance Committee discussed the selection of a firm to provide external audit services at its meeting of November 17, 2015. The decision was made at this meeting to go out for competitive proposals upon completion of the final year of the contract with the City's current audit firm of Weaver and Tidwell, L.L.P. The City issued RFP# 6118 for external audit services on April 19, 2016. Request for Proposals were sent to 91 prospective suppliers. In addition, specifications were placed on the Purchasing website for prospective suppliers to download and advertised in the local newspaper. The following six (6) firms responded to the RFP on May 24, 2016: Pattillo, Brown, & Hill, BKD, Weaver and Tidwell, Moss Adams, Crowe Horwath, and Whitley Penn.
The City's evaluation team received presentations and held interviews with the four (4) lowest cost firms on June 10, 2016. The evaluation team then ranked the proposing firms using the RFP criteria of project schedule and delivery, compliance with specifications, indicators of probable performance, and price. City staff then held a second interview with the highest ranked firm of Pattillo, Brown & Hill on July 7, 2016. Finance staff also contacted client references from the cities of Grapevine, Flower mound, and San Marcos and received positive reviews. As a result, Pattillo, Brown & Hill was ranked the highest and determined ...
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