AGENDA INFORMATION SHEET
DEPARTMENT: Materials Management
ACM: Bryan Langley
AGENDA DATE: May 23, 2017
SUBJECT
Title
Consider adoption of an ordinance accepting competitive proposals and awarding a contract for the purchase of electric utility transformer pads for Denton Municipal Electric to be stocked in the City of Denton Distribution Center; providing for the expenditure of funds therefor; and providing an effective date (RFP 6403-awarded to Anixter, Inc. in the three (3) year not-to-exceed amount of $230,000).
Body
RFP INFORMATION
This RFP is for the annual contract to supply polymer concrete transformer pads used by Denton Municipal Electric. The pads are placed under pad-mounted transformers when installed in the field. There are two sizes of pads- a 48” x 48” fibercrete pad that is used extensively, and a larger 83” x 83” x 8”, that is estimated at a quantity of ten (10) per year. The items are stocked by the Distribution Center and used as needed.
Requests for Proposals were sent to 315 prospective suppliers of this item. In addition, specifications were placed on the Materials Management website for prospective suppliers to download and advertised in the local newspaper. Two (2) proposals were received. The proposal submitted by Oldcastle Precast did not include a price for the 48” x 48” transformer pads, therefore the price submitted by Anixter, Inc. was used for evaluation purposes only. Both proposals were evaluated based upon published criteria including performance, delivery, acceptance of standard terms and conditions, and price. Based upon this evaluation, Anixter, Inc. was ranked the highest and determined to be the best value for the City (Exhibit 1).
RECOMMENDATION
Approve a contract with Anixter, Inc. for polymer concrete transformer pads in a three (3) not-to-exceed amount of $230,000.
PRINCIPAL PLACE OF BUSINESS
Anixter, Inc.
Corinth, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for two (2) additional one (1) year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
The items in this RFP will be funded out of the Distribution Center’s working capital account and charged back to the using department.
STRATEGIC PLAN RELATIONSHIP
The City of Denton’s Strategic Plan is an action-oriented road map that will help the City achieve its vision. The foundation for the plan is the five long-term Key Focus Areas (KFA): Organizational Excellence; Public Infrastructure; Economic Development; Safe, Livable, and Family-Friendly Community; and Sustainability and Environmental Stewardship. While individual items may support multiple KFAs, this specific City Council agenda item contributes most directly to the following KFA and goal:
Related Key Focus Area: Organizational Excellence
Related Goal: 2.3 Promote superior utility services and facilities
EXHIBITS
Exhibit 1: Evaluation and Ranking Sheet
Exhibit 2: Ordinance
Exhibit 3: Contract
Respectfully submitted:
Ethan Cox, 349-7421
Customer Service Manager
For information concerning this acquisition, contact: Karen Smith at 349-8436.