Agenda Information Sheet
DEPARTMENT: Solid Waste & Recycling
CM/ ACM: Jon Fortune
Date: October 10, 2016
SUBJECT
Title
Consider recommending Contract Amendment #2 to Nelson + Morgan Architects, Inc. professional services contract (File 5497, for an additional $158,035.00), authorizing the City Manager to execute an amended professional services agreement for architectural, structural, mechanical, and engineering design services to support the design of the new City of Denton Fleet Services Annex Facility to be located at 1527 South Mayhill Road; providing for the expenditure of funds in the amount of $202,948.09; and providing an effective date.
Body
BACKGROUND
The original Agreement provided for professional services with Nelson + Morgan to design the Fleet Services Facility Expansion project was initiated in the amount of $24,840. Additional design services were required in the amount of $20,073.09. After review by City staff it was determined the facility would better serve the City if it were located as an annex facility at the City’s ECO-W.E.R.C.S. complex. It’s designed as a heavy-duty truck and off-road equipment service, maintenance and repair facility. The new facility will include three 25’ wide service bays (two vehicles deep) and one 30’ wide service bay, with all designed to service compressed natural gas (CNG) fueled vehicles. A recessed service pit will be constructed in one bay. The enclosed building area is anticipated to be approximately 11,000 square feet, with 4,000 square feet of open area, totaling approximately 15,000 square feet.
The professional services to be provided include:
Preliminary Design
Construction bids and permits
Prepare construction documents
Prepare bid documentation and assist during contract negotiations
Provide construction administration
Compliance with codes, ordinances, and Texas Accessibility Standards
A more detailed description of services to be provided is included within the Professional Services Agreement (PSA) exhibit attached. The estimated construction cost of the project has increased, due to being a separate structure functioning as an annex facility, which created the need for additional design and architectural services.
OPTIONS
The Public Utilities Board may recommend the professional services agreement be amended and provided by Nelson + Morgan Architects, Inc., or they may recommend another option.
RECOMMENDATION
Staff recommends the Second Amendment to the Professional Services Agreement with Nelson + Morgan Architects, Inc. to provide additional design services for the City of Denton’s Fleet Services Facility expansion in the amount of $202,948.09.
ESTIMATED SCHEDULE OF PROJECT
The professional services to be provided will begin following the PSA recommendation by the PUB and approval by the City Council, and will continue until the completion of the project as defined in the Professional Services Agreement.
Pre-design, planning services - 6 weeks
Construction document preparation - 4 months
Construction administration will be based on the projected construction period
PRIOR ACTION/REVIEW (Council, Boards, Commissions)
The construction of the Fleet Services Facility Annex is included within the fiscal year 2016-17 Solid Waste & Recycling Department Capital Improvement Program, which was approved by the City Council on September 20, 2016.
FISCAL INFORMATION
The professional services performed under this second amendment will be funded from Solid Waste bonds, 20 year, sold during FY 2016 -17.
Estimated Fleet Maintenance Building Construction - $2,325,000.00
STRATEGIC PLAN RELATIONSHIP
The City of Denton’s Strategic Plan is an action-oriented road map that will help the City achieve its vision. The foundation for the plan is the five long-term Key Focus Areas (KFA): Organizational Excellence; Public Infrastructure; Economic Development; Safe, Livable, and Family-Friendly Community; and Sustainability and Environmental Stewardship. While individual items may support multiple KFAs, this specific City Council agenda item contributes most directly to the following KFA and goal:
Related Key Focus Area: Sustainable & Environmental Stewardship
Related Goal: 2.3 Promote superior utility services and facilities
EXHIBITS
1. Second Amendment to Contract for the City of Denton, and Nelson+Morgan Architects, Inc.
2. Professional Services Agreement for Architect or engineer.
Respectfully submitted:
Vance Kemler
General Manager, Solid Waste Services
Prepared by:
S. Lebsack
Development & Administrative Manager
Solid Waste Services