DEPARTMENT: Parks and Recreation
DCM: Bryan Langley
DATE: April 4, 2017
SUBJECT
Title
Receive a report, hold a discussion, and give staff direction regarding monument assessment and restoration/preservation services at Oakwood and IOOF cemeteries.
Body
BACKGROUND
On March 22, 2016, Parks and Recreation staff received direction from City Council to identify funding in the 2016-17 budget for general enhancements to the City's two cemeteries. After staff reviewed the scope of the project, the work was determined to be of a highly specialized and technical nature which is beyond staff's capabilities and the department's resources. Therefore, staff submitted a supplemental budget package which was approved in FY 2016-17 for one-time funding in the amount of $152,596 for a cemetery mapping and assessment study.
Oakwood Cemetery was established in 1857, and has been city-owned since 1931. IOOF Cemetery was established in 1860, and has been city-owned since 1933. The City inherited both cemeteries with incomplete and missing records due to subsequent fires in 1875 and 1914.
The budget for Oakwood and IOOF includes funding for mowing and backfilling of graves. There is currently no funding to repair dilapidated monuments at either cemetery and the mausoleums at IOOF. In addition, there is a need to restore incomplete records and mapping to identify division and block markers at both locations.
As a result, RFP 6294 was sent to 10 prospective suppliers. In addition, specifications were placed on the Materials Management website for prospective suppliers to download, and advertised in the local newspaper. Due to the highly specialized nature of this service, only one (1) responsive proposal was received. The responsive bid came from the only business who performs this work in the Southern United States. The proposal was evaluated based upon published criteria including price, delivery, compliance with specifications, and indicators of probable performance. ...
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