Agenda Information Sheet
DEPARTMENT: Utility Administration
CM/ ACM: John Fortune
Date: March 13, 2017
SUBJECT
Title
Consider recommending approval for the expenditure of funds to be allocated for the renewal of the Laboratory Information Management System (LIMS) maintenance and additional software technical support contract, including associated training and implementation support. This expenditure includes technical support, lab staff training, and assistance from LabWare for the continued development of the LIMS to meet the operational and regulatory requirements of the Denton Municipal Laboratory and its customers. The training and implementation support funding is expected to be spent over the three years in an amount not to exceed $79,600. The Maintenance and Software Technical Support Contract will be in an amount not to exceed $30,360 expended over three years. The total for additional expenditure is an amount not to exceed $109,960. The grand total of this amended contract would be an amount not to exceed $182,800. (Contract 5441)
Body
BACKGROUND
Approval and the purchase of the LIMS occurred in February 2014. Since this time, staff has completed database setup and initial implementation. The software is highly customizable, which provides great flexibility to meet unique user-defined requirements. However, to take advantage of this flexibility, expertise of the programs architecture is needed. This level of understanding is not within the current capabilities of lab staff without additional training and assistance from LabWare. Unfortunately, some vital staff expertise was lost when the lab's LIMS Administrator left the organization on July 27, 2016.
OPTIONS
1. Recommend approval for the expenditure of funds for the next three years to LabWare for 1) training and direct development support of the LabWare Laboratory Information Management System in an amount not to exceed $79,600. 2) The renewal of the Maintenance and Software Technical Sup...
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