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File #: ID 14-0523    Version: 1 Name:
Type: Ordinance
File created: 8/29/2014 In control: City Council
On agenda: 9/16/2014 Final action:
Title: Consider adoption of an ordinance of the City of Denton, Texas providing for, authorizing, and approving software maintenance for continued vendor support and upgrade and sustainment services for Automated Metering Infrastructure (AMI) for the Denton Municipal Electric Metering Department, which is available from only one source and in accordance with Chapter 252.022 of the Texas Local Government Code such purchases are exempt from the requirements of competitive bidding; and providing an effective date (File 4485 awarded to Trilliant Inc. in the three (3) year not-to-exceed amount of $875,000).
Attachments: 1. Exhibit 1-Pricing and Statement of Work, 2. Exhibit 2-Sole Source Memo, 3. Exhibit 3-Ordinance
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AGENDA INFORMATION SHEET


DEPARTMENT: Materials Management

ACM: Bryan Langley

AGENDA DATE: September 16, 2014

SUBJECT
Title
Consider adoption of an ordinance of the City of Denton, Texas providing for, authorizing, and approving software maintenance for continued vendor support and upgrade and sustainment services for Automated Metering Infrastructure (AMI) for the Denton Municipal Electric Metering Department, which is available from only one source and in accordance with Chapter 252.022 of the Texas Local Government Code such purchases are exempt from the requirements of competitive bidding; and providing an effective date (File 4485 awarded to Trilliant Inc. in the three (3) year not-to-exceed amount of $875,000).
Body
FILE INFORMATION

The Electric Metering department uses the Trilliant smart grid software and infrastructure on a daily basis to provide automated electric meter reading that is used in customer billings. Without this software, meter readers would need to manually read each meter. The attached Statement of Work (SOW) is for the Sustainment Phase of this project. Sustainment Services will ensure continuation of service with high performance and availability of the AMI system. These services are quoted in the annual amount of $200,000 for the vendor to continue providing support services on a daily, monthly, and quarterly basis for operations and performance management. Annual maintenance fees are quoted at $46,453 for the first year with an estimated 7% increase for the two additional years. The SOW also contains a provision for Upgrade Services but the price cannot be quoted until the actual time frame of the Release is determined. Technology Services has factored in a 15% contingency for this service if needed.

It is essential for the City of Denton to keep current maintenance with the software vendor in order to ensure availability of upgrades, software fixes, and access to knowledge and support resources. The Techn...

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