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File #: ID 14-0522    Version: 1 Name:
Type: Ordinance
File created: 8/29/2014 In control: City Council
On agenda: 9/16/2014 Final action:
Title: Consider adoption of an ordinance of the City of Denton, Texas providing for, authorizing, and approving software maintenance for continued vendor support and upgrade to TrakiT9 for planning projects, permits, code cases, inspections, and business license information software system, which is available from only one source and in accordance with Chapter 252.022 of the Texas Local Government Code such purchases are exempt from the requirements of competitive bidding; and providing an effective date (File 5636 awarded to CRW Systems, Inc. in the three (3) year not-to-exceed amount of $212,000).
Attachments: 1. Exhibit 1-Agreement, 2. Exhibit 2-Sole Source Memo, 3. Exhibit 3-Ordinance
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AGENDA INFORMATION SHEET


DEPARTMENT: Materials Management

ACM: Bryan Langley

AGENDA DATE: September 16, 2014

SUBJECT
Title
Consider adoption of an ordinance of the City of Denton, Texas providing for, authorizing, and approving software maintenance for continued vendor support and upgrade to TrakiT9 for planning projects, permits, code cases, inspections, and business license information software system, which is available from only one source and in accordance with Chapter 252.022 of the Texas Local Government Code such purchases are exempt from the requirements of competitive bidding; and providing an effective date (File 5636 awarded to CRW Systems, Inc. in the three (3) year not-to-exceed amount of $212,000).
Body

FILE INFORMATION

The City of Denton Planning, Building Inspections, and Community Improvement departments have been using the TrakiT software since 2000. These departments use the TrakiT system on a daily basis to manage planning projects, permits, code cases, inspections, and business license information. This software helps to streamline the review process for all permitting issued by the Planning department including Gas Well and Fire inspections. Also provided with this maintenance is the web-based software, eTrakiT, which provides services for the public and contractors to access information through the Internet. The services include scheduling inspections, filing complaints, obtaining a permit application status, or paying fees. Upgrading to TrakiT9 will provide flexibility and mobility by allowing users to access TrakiT9 software modules using any web browser from a desktop, laptop, or tablet out in the field or in the office. The upgrade has a one-time cost of $80,500 but additional fees may be assessed based on custom reports the users may request. The TrakiT software suite has helped reduce the duplication of work and increase the efficiency of operational processes for the using departments.

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